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Payroll Specialists

Hire Payroll Specialists for Pay Cycles, Taxes & Deductions

Hire dedicated offshore payroll specialists to own your pay cycles, calculate taxes, and handle deductions.

  • Expertly vetted in global pay runs and monthly gross-to-net calculations
  • Experienced with ADP, Paychex, and Gusto pay cycle execution
  • Matched to your pay schedules, earnings types, and deduction rules
  • Fully managed by your HR or Finance lead for pay cycle execution
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Remote payroll specialist in the Philippines ready for hire through 1840 & Company
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How We Scale Payroll Operations Across 150+ Countries

We source, vet, and onboard nearshore and offshore payroll specialists to help you outsource payroll at the best cost-to-skill ratio.

Vetted for Payroll Accuracy

Pre-vetted for pay runs, gross-to-net calculations, tax withholding, and deductions.

Reduce Payroll Hiring Costs

Reduce payroll hiring costs without sacrificing accuracy or payroll compliance.

Hire in Under Two Weeks

Vetted payroll specialists in 3 to 5 days, hired in under 2 weeks.

Embedded in Your Payroll

No shared resources. Your specialist manages your pay cycles, earnings, and deductions.

Payroll System Expertise

Experienced with ADP, Gusto, and Paychex for pay runs and deduction management.

Pay Cycle Time Alignment

Aligned to your pay cycle schedule for same-day payroll runs and deduction updates.
ROLE OVERVIEW

How Payroll Specialists Add Value to Your Business

Payroll specialists manage the full pay cycle. They ensure payroll runs are completed on schedule and calculations and deductions stay accurate each pay period. This allows HR and finance teams to focus on workforce planning and HR strategy instead of managing pay queries.

Process Gross-to-Net Pay Calculations

Gross earnings are calculated, and the correct deductions are applied to ensure accurate net pay each cycle. Consistent accuracy prevents employee disputes and keeps payroll records accurate and up to date.

Manage Tax Withholding and Remittance

Federal, state, and local tax withholdings are calculated and remitted to the correct authorities on time. Accurate handling reduces exposure to penalties and avoids payroll errors.

Run Payroll on Your Pay Schedule

Payroll is executed according to your weekly, biweekly, or monthly schedule. Each run is reconciled against headcount changes and deduction updates before processing.

Handle Employee Deduction Management

Recurring deductions, including benefits, garnishments, and retirement contributions, are managed across each pay cycle. Proper handling ensures accuracy and reduces payroll discrepancies.

Maintain Payroll Records and Audit Trails

Detailed records of pay runs, adjustments, and deductions are maintained for every period. Organized payroll records reduce time spent on employee queries and support tax authority reviews.

WHEN TO OUTSOURCE

When Outsourcing Payroll Makes Sense

Global workforce across 150 countries with finance, tech, sales, and support teams
Payroll outsourcing makes sense when pay discrepancies, employee queries, and payroll errors increase each cycle. Hiring a dedicated payroll specialist keeps pay runs consistent and aligned to your pay schedule.

Payroll Errors Increase Each Cycle

Manual calculations and deduction handling across pay cycles lead to errors and employee disputes. A dedicated payroll specialist owns gross-to-net accuracy, deduction management, and pay run validation each cycle.

Pay Runs Are Being Delayed or Missed

Pay runs slip when inputs are incomplete or pay schedules are not followed consistently. One specialist keeps each run aligned to your weekly, biweekly, or monthly schedule before processing closes.

Payroll Costs Are Rising With Headcount

More deductions, tax changes, and employee updates require more hours or added headcount to process payroll. Hiring a remote payroll specialist reduces operational cost without adding permanent local overhead.

Payroll Is Getting More Complex to Manage

New pay schedules, deduction structures, and multi-region setups add complexity each cycle. Outsourcing payroll processing keeps pay runs consistent as headcount and payroll requirements scale.

WHY GLOBAL TALENT

Why Hire Remote Payroll Specialists for Remote Payroll Services

Remote hiring gives teams access to payroll specialists to outsource payroll services without relying on limited local talent.

Limited Access to Payroll Expertise

Local markets lack payroll specialists with experience in pay runs, deductions, and tax calculations. Global sourcing provides access to talent trained in payroll cycles and gross-to-net processing.

Lower Cost of Payroll Operations

Hiring locally requires added headcount or finance time to run payroll. Global talent reduces payroll headcount cost while keeping pay runs on schedule.

Payroll Time Zone Alignment

Payroll runs follow fixed schedules tied to pay cycles and deadlines. Time zone alignment ensures calculations, updates, and pay runs are completed before each payroll date.

Hiring Delays Disrupt Payroll Cycles

Hiring payroll specialists locally can take weeks while pay cycles continue. Delays lead to manual workarounds to meet deadlines. Faster access to global talent keeps pay runs on schedule.
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SALARY BENCHMARKS

Payroll Specialist Cost and Salary Comparison

See how much you can save by hiring a payroll specialist remotely from cost-effective regions worldwide.

$5,500/month

Average US Salary

$1,400/month*

Average Philippine Salary

74%

Potential savings

$2,000/month*

Average LATAM Salary

63%

Potential savings

VS

Offshore Vs Local Payroll Specialist Salaries

Local US Hire Philippines LATAM
Annual Base Salary $66,000 $16,800 $24,000
Payroll Taxes (7.65%-10%) $6,600 $0 $0
Benefits (20%-30%) $13,200 $0 $0
PTO (5%-10%) $3,300 $0 $0
Total Cost $85,800 $16,800 (excluding service fees) $24,000 (excluding service fees)
Savings - $69,000 $61,800

* Salaries shown are based on publicly available data (Indeed, Glassdoor, etc.), showing average rates by role and location. Offshore rates do not include outsourcing provider fees. Please schedule a consultation to receive detailed information tailored to your needs.

Request A Quote
LOCATIONS

Which Country Fits Your Payroll Outsourcing Needs?

Companies commonly outsource payroll specialists to:

  • Brazil for payroll with overtime and variable deductions
  • Poland for multi-country payroll and multi-currency pay runs
  • Romania for gross-to-net accuracy and payroll reconciliation
  • South Africa for real-time payroll execution across U.S. and EU cycles
  • The Philippines for high-volume payroll across large distributed teams
Brazil

Strengths:

Brazil has payroll talent experienced in handling complex deduction structures and frequent pay cycle adjustments. Professionals maintain accuracy across variable earnings, overtime, and deduction changes within each pay run.

Consider if:

Your company is managing payroll with overtime, variable compensation, and frequent deduction changes.

Average Cost:

$1,200 – $2,000 per month

Strengths:

Poland offers payroll professionals experienced in multi-country payroll and working within European payroll frameworks. Talent is used to handle payroll across currencies and maintain consistency across cross-border pay cycles.

Consider if:

Your teams are running payroll across European entities with multi-country pay requirements.

Average Cost:

$1,800 – $2,500 per month

Strengths:

Romania has payroll specialists focused on gross-to-net calculations and payroll reconciliation across each pay cycle. Talent is used to validate payroll outputs and ensure calculations match inputs before final processing.

Consider if:

Your teams require consistent payroll reconciliation and gross-to-net accuracy each cycle.

Average Cost:

$1,200 – $1,800 per month

Strengths:

South Africa provides payroll talent aligned to Western business hours with experience in payroll processing and employee record updates. Professionals handle payroll changes and pay cycle execution in real time.

Consider if:

Your company needs payroll support aligned to U.S. or UK working hours.

Average Cost:

$1,200 – $1,800 per month

Strengths:

The Philippines has payroll professionals experienced in processing payroll for large employee bases across multiple pay cycles. Talent is used to manage high-volume pay runs and handle deductions at scale.

Consider if:

Your business is running a large payroll with deduction changes and headcount updates each cycle.

Average Cost:

$900 – $1,400 per month

Strengths:

The U.S. offers payroll specialists with experience in FLSA rules, multi-state payroll, and wage and garnishment processing. Talent is familiar with handling payroll requirements tied to U.S. labor and tax regulations.

Consider if:

If your organization requires U.S.-specific payroll handling across multiple states and jurisdictions.

Average Cost:

$4,500 – $5,500 per month

MODEL COMPARISON

How 1840 Compares to Other Payroll Hiring Models

See how we compare to traditional staffing and freelance options.

Freelance Marketplaces

Traditional Staffing Agencies

Engagement Structure

Full-time, dedicated role

Hourly or project-based

Permanent hire or temp placement

Role Ownership

Client-managed, embedded in your team

Independent contractor

Client-managed after placement

Vetting & Screening

Multi-stage vetting + English validation

Self-reported profiles

Resume screening + interviews

Industry & CRM Alignment

Matched by role, industry, and tools

Varies by individual

General experience matching

Commitment & Stability

Long-term role continuity

Often juggling multiple clients

Depends on employee retention

Upfront Fees

None

None

15–30% placement fee typical

Replacement Support

No-cost replacement guarantee

You must rehire yourself

Often additional fees apply

Cost Efficiency

Up to 74% lower than U.S. hiring

Variable hourly rates

High salary + agency fees

Global Talent Access

Nearshore & offshore sourcing

Global, unstructured

Primarily local markets

Scalability

Build one role or entire team

Difficult to standardize

Slower hiring cycles

How It Works

Start Outsourcing Payroll in 3 Simple Steps

Request A Quote

Define Your Payroll Requirements

Tell us your pay schedule, employee headcount, and the payroll systems your team runs on. We scope your deduction complexity and pay cycle requirements, whether you are hiring one specialist or building a full payroll function.

Review Pre-Vetted Payroll Specialists

You receive a candidate shortlist matched on gross-to-net experience, deduction management, and pay cycle structure. You interview each candidate to find the right fit across payroll processing, tax withholding, and deductions.

Hire Your Payroll Specialist in 2 Weeks

We handle compliance and placement while you integrate the specialist into your payroll workflows. Within two weeks, your specialist is processing pay runs, managing deductions, and ensuring each cycle closes accurately and on time.

A Zero-Risk Approach to Outsourced Payroll Services

No Upfront Fees

We source, vet, and present candidates before you pay.

Interview First

Meet and approve candidates before they join your team.

Free Replacements

If a hire doesn’t work out, we replace them at no cost.

Payroll & Compliance

We manage international payroll and employment compliance.

Top-rated by Clutch

We’re proud to be named by Clutch as a trusted leader in outsourcing.

Clutch Top BPO Award
Clutch Top Inbound Appointment Setting Company Award
Clutch Award for Top Call Centers

Payroll Outsourcing FAQs

Companies often outsource payroll services when pay runs, deductions, compliance inputs, payroll updates, or multi-region employee data require dedicated ownership. Outsource payroll when internal teams need consistent payroll processing without adding local headcount.
Payroll outsourcing can reduce payroll labor costs by up to 74% when companies hire from global regions. U.S.-based payroll specialists typically cost $4,500 to $5,500 per month, compared to $900 to $1,400 in the Philippines and $1,200 to $2,000 in Brazil.
Payroll specialist hiring typically starts with vetted profiles in three to five business days. Most clients receive vetted profiles within three to five business days. Hiring is typically completed within one to two weeks, depending on interview availability and pay cycle requirements.
Payroll specialist outsourcing through 1840 provides full-time specialists assigned to your payroll function. All payroll specialists are placed in full-time, dedicated roles assigned to one business. They are not shared across clients, rotated between accounts, or assigned part-time.
Yes. Offshore payroll specialists can be matched to your required business hours, pay cycle deadlines, cut-off dates, and approval windows. Working hours are confirmed during scoping before candidate profiles are presented.
Request a Quote
TESTIMONIALS

What Our Clients Are Saying

1840 & Company provided us with more transparency into our sales calls at a time when we really needed it. They provided QA tools, improved our value proposition, and sales coaching which greatly improved our customer interactions and sales process.

Casey H

Manger Of Training, Homelight

Although we had several partners with more tenure, it was 1840 & Company that used their analysis team to open up our opportunities with NPS score, resulting in 50%+ improvements.

Danielle R

VP of Client Services, Pentius

The team completes tasks on time and goes above and beyond. I’ve been pleased with everything so far.

Mike M

Owner, Carve Financial

We selected 1840 based on our needs and their ability to source and onboard offshore talent. We were impressed with their clear and concise communication.

Andrew C

VP Finance, Bluestone Lane

They consistently find people that fit the client’s requirements for each position. Moreover, the resources they provide are usually ready to work right away. They’re like a matchmaker for staff; they provide exactly what we’re looking for.

Undisclosed

CEO, Startup Incubator

The team sourced candidates for us from the Philipines to do data verification for our company and now we work with them to do payroll. They moved quickly and provided quality candidates.

Undisclosed

HR Manager, Tech Company

They achieved KPIs, closed B2B sales, and exceeded our sales expectations with monthly growth. The team shows a willingness to adapt and take over additional LOBs and provided efficient management. Great communication and quick, good results.

Undisclosed

Senior Vendor Manager, Ooma

The team sourced candidates for us from the Philipines to do data verification for our company and now we work with them to do payroll. They moved quickly and provided quality candidates.

Undisclosed

HR Manager, Tech Company

1840 & Company provided us with more transparency into our sales calls at a time when we really needed it. They provided QA tools, improved our value proposition, and sales coaching which greatly improved our customer interactions and sales process.

Casey H

Manger Of Training, Homelight

Although we had several partners with more tenure, it was 1840 & Company that used their analysis team to open up our opportunities with NPS score, resulting in 50%+ improvements.

Danielle R

VP of Client Services, Pentius

The team completes tasks on time and goes above and beyond. I’ve been pleased with everything so far.

Mike M

Owner, Carve Financial

We selected 1840 based on our needs and their ability to source and onboard offshore talent. We were impressed with their clear and concise communication.

Andrew C

VP Finance, Bluestone Lane

They consistently find people that fit the client’s requirements for each position. Moreover, the resources they provide are usually ready to work right away. They’re like a matchmaker for staff; they provide exactly what we’re looking for.

Undisclosed

CEO, Startup Incubator

They achieved KPIs, closed B2B sales, and exceeded our sales expectations with monthly growth. The team shows a willingness to adapt and take over additional LOBs and provided efficient management. Great communication and quick, good results.

Undisclosed

Senior Vendor Manager, Ooma

They achieved KPIs, closed B2B sales, and exceeded our sales expectations with monthly growth. The team shows a willingness to adapt and take over additional LOBs and provided efficient management. Great communication and quick, good results.

Undisclosed

Senior Vendor Manager, Ooma

The team sourced candidates for us from the Philipines to do data verification for our company and now we work with them to do payroll. They moved quickly and provided quality candidates.

Undisclosed

HR Manager, Tech Company

They consistently find people that fit the client’s requirements for each position. Moreover, the resources they provide are usually ready to work right away. They’re like a matchmaker for staff; they provide exactly what we’re looking for.

Undisclosed

CEO, Startup Incubator

We selected 1840 based on our needs and their ability to source and onboard offshore talent. We were impressed with their clear and concise communication.

Andrew C

VP Finance, Bluestone Lane

The team completes tasks on time and goes above and beyond. I’ve been pleased with everything so far.

Mike M

Owner, Carve Financial

Although we had several partners with more tenure, it was 1840 & Company that used their analysis team to open up our opportunities with NPS score, resulting in 50%+ improvements.

Danielle R

VP of Client Services, Pentius

1840 & Company provided us with more transparency into our sales calls at a time when we really needed it. They provided QA tools, improved our value proposition, and sales coaching which greatly improved our customer interactions and sales process.

Casey H

Manger Of Training, Homelight

1840 & Company provided us with more transparency into our sales calls at a time when we really needed it. They provided QA tools, improved our value proposition, and sales coaching which greatly improved our customer interactions and sales process.

Casey H

Manger Of Training, Homelight

Although we had several partners with more tenure, it was 1840 & Company that used their analysis team to open up our opportunities with NPS score, resulting in 50%+ improvements.

Danielle R

VP of Client Services, Pentius

The team completes tasks on time and goes above and beyond. I’ve been pleased with everything so far.

Mike M

Owner, Carve Financial

We selected 1840 based on our needs and their ability to source and onboard offshore talent. We were impressed with their clear and concise communication.

Andrew C

VP Finance, Bluestone Lane

They consistently find people that fit the client’s requirements for each position. Moreover, the resources they provide are usually ready to work right away. They’re like a matchmaker for staff; they provide exactly what we’re looking for.

Undisclosed

CEO, Startup Incubator

The team sourced candidates for us from the Philipines to do data verification for our company and now we work with them to do payroll. They moved quickly and provided quality candidates.

Undisclosed

HR Manager, Tech Company