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accounting & finance
Accounts Receivable Clerks

Hire Offshore AR Clerks to Keep Receivables Current

Hire dedicated offshore AR clerks to post payments, reconcile remittances, and chase past-due invoices.

  • Expertly vetted in cash application, collections, and dispute workflows
  • Experienced with NetSuite AR aging to clear unapplied and misapplied cash
  • Matched to AR aging buckets, payer terms, and dunning schedules
  • Fully managed by your AR or Finance Manager
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Remote AR clerk in Mexico ready for hire through 1840 & Company
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How We Support Accounts Receivable Outsourcing Globally

Unlike traditional outsourcing models, your AR specialist works fully within your team, following your processes and reporting structure.

AR-Specific Vetting

Pre-vetted for cash application, AR aging, invoice reconciliation, and collections.

Reduce AR Hiring Costs

Hire AR clerks at a fraction of U.S. costs without compromising collections accuracy

Hire in Under Two Weeks

AR-vetted candidates shortlisted in 3 to 5 days and hired in under two weeks.

Dedicated to Your AR Team

Your AR clerk manages aging buckets, remittances, and past-due follow-ups

AR System Proficiency

Experienced with NetSuite, QuickBooks, and Sage for cash application and AR aging.

Same-Day Collections

Clerks aligned to your U.S. business hours for same-day cash application and collections.

ROLE OVERVIEW

What AR Clerks Manage Across Cash and Collections

Accounts receivable clerks focus on applying incoming payments and maintaining accurate customer balances. They ensure cash is posted, invoices are updated, and discrepancies are tracked. This allows finance teams to focus on reporting, forecasting, and cash flow planning.

Apply Cash Using Remittance Data

Payments are matched to invoices using remittance details from lockboxes, banks, and payment gateways. This ensures customer balances reflect actual cash received and reduces unapplied cash across accounts.

Reconcile Incoming Payments To Invoices

Deposits are reviewed against remittance files and open invoices. This identifies missing references, partial payments, and mismatches that require correction before closing invoices.

Maintain Customer Aging Buckets

Customer aging is updated as payments are applied, and invoices move through billing cycles. Accurate aging highlights overdue balances and supports consistent collections activity across accounts.

Execute Follow Ups On Past Due Invoices

Overdue invoices are tracked, and customers are contacted based on defined schedules. This keeps payment cycles active and prevents balances from aging into higher risk categories.

Investigate And Resolve Payment Issues

Short payments, deductions, and billing discrepancies are reviewed and logged. Resolution ensures invoices close correctly and prevents recurring errors in future billing cycles.

WHEN TO OUTSOURCE

When Does Outsourcing Accounts Receivable Make Sense?

Global workforce across 150 countries with finance, tech, sales, and support teams
Outsourcing accounts receivable makes sense when cash posting delays affect aging and limit visibility into collections. This happens when remittances are not applied across invoices. Outsourcing accounts receivable clerks restores accurate reporting and improves control over incoming cash.

Unapplied Cash Keeps Accumulating

Finance leaders should focus on cash visibility, not clearing payments. Unapplied cash builds when remittances are not processed on time. Outsourcing ensures payments are applied daily and balances stay accurate.

Aging Reports Do Not Match Reality

Aging reports show balances that no longer reflect actual payments. This happens when cash posting and invoice updates fall behind. Outsourcing keeps aging current and supports reliable collections activity.

Internal Time Spent On Payment Posting

Finance teams spend 10 to 20 hours each week applying payments and reconciling remittances. This reduces time for analysis and planning. Outsourcing moves posting into a workflow and allows more time for analysis.

Payment Volume Increases Across Channels

As payment channels expand, remittances come from banks, gateways, and lockboxes. This creates gaps in matching payments to invoices. 1840 has supported teams managing multi-channel AR with consistent execution.

WHY GLOBAL TALENT

Why Hire Remote AR Clerks from Global Talent Markets

Hiring remote accounts receivable clerks gives finance teams support for cash application and collections without the costs and delays tied to local hiring cycles.

Limited Access to AR Expertise

Local markets often lack clerks with experience in cash application and remittance matching. Global sourcing provides clerks who apply cash, update aging, and manage collections each day.

Reduce the Cost of AR Staffing

Hiring locally adds headcount at U.S. rates to handle payment posting and collections. Global talent reduces AR costs while maintaining accuracy in cash application and account balance.

Extended Collections Coverage

Collections follow-ups are most effective during customer business hours. Time zone alignment ensures collections activity and cash application happen within the same working day.

AR Backlogs Due to Hiring Delays

Backlogs build when payment posting and collections follow-up fall behind. Faster access to AR talent keeps cash application current and prevents aging balances from increasing.
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SALARY BENCHMARKS

AR Clerks Cost and Salary Comparison

See how much you can save by hiring AR clerks remotely from cost-effective regions worldwide.

$4,200/month

Average US Salary

$1,300/month*

Average Philippine Salary

69%

Potential savings

$1,200/month*

Average LATAM Salary

71%

Potential savings

VS

Offshore Vs Local Accounts Receivable Clerk Salaries

Local US Hire Philippines LATAM
Annual Base Salary $50,400 $15,600 $14,400
Payroll Taxes (7.65%-10%) $5,040 $0 $0
Benefits (20%-30%) $10,080 $0 $0
PTO (5%-10%) $2,520 $0 $0
Total Cost $65,520 $15,600 (excluding service fees) $14,400 (excluding service fees)
Savings - $49,920 $51,120

* Salaries shown are based on publicly available data (Indeed, Glassdoor, etc.), showing average rates by role and location. Offshore rates do not include outsourcing provider fees. Please schedule a consultation to receive detailed information tailored to your needs.

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LOCATIONS

Best Markets for Accounts Receivable Outsourcing

Companies commonly outsource accounts receivable clerks to:
  • Brazil for high-volume cash application and remittance matching
  • Poland for AR aging analysis and audit-ready reconciliation workflows
  • Romania for multi-entity cash application and FX dispute tracking
  • South Africa for same-day collections calls and real-time cash posting
  • The Philippines for high-volume payment posting and collections follow-up
Brazil

AR Specialization:

Brazil supports high-volume cash application across mixed payment sources. Lockbox files, gateway payments, and bank transfers are processed daily, with unapplied cash cleared in batch cycles.

Best Fit:

eCommerce and retail operations processing daily gateway and bank remittances at scale.

Average Cost:

$900 – $1,200 per month

AR Specialization:

Poland centers on aging control and reconciliation accuracy. Payments are matched to invoices under strict rules, with short pays tracked and resolved through audit-ready records.

Best Fit:

SaaS and B2B teams managing subscription billing and audit-facing workflows.

Average Cost:

$1,000 – $1,400 per month

AR Specialization:

Romania handles receivables across entities and currencies. Payment allocation, FX adjustments, and dispute tracking follow structured workflows tied to cross-border billing.

Best Fit:

Companies operating across regions with FX invoices and dispute-heavy receivables.

Average Cost:

$1,000 – $1,400 per month

AR Specialization:

South Africa aligns collections activity with U.S. business hours. Outbound follow-ups, cash posting, and aging updates happen in real time throughout the day.

Best Fit:

Healthcare, logistics, and service teams requiring live collections outreach during U.S. hours.

Average Cost:

$1,000 – $1,400 per month

AR Specialization:

The Philippines supports structured AR operations across large customer bases. Payment posting, remittance matching, and follow-ups run on defined schedules tied to aging buckets.

Best Fit:

Telecom, subscription, and utilities teams managing recurring billing and large aging portfolios.

Average Cost:

$700 – $1,400 per month

AR Specialization:

The United States focuses on exception handling within complex receivables. Short payments, billing discrepancies, and account-specific terms are reviewed and resolved on a case-by-case basis.

Best Fit:

Enterprise teams managing high-value accounts with complex billing structures and frequent disputes.

Average Cost:

$3,200 – $4,200 per month

MODEL COMPARISON

Why 1840 Outperforms Other AR Hiring Approaches

See how we compare to traditional staffing and freelance options.

Freelance Marketplaces

Traditional Staffing Agencies

Engagement Structure

Full-time, dedicated role

Hourly or project-based

Permanent hire or temp placement

Role Ownership

Client-managed, embedded in your team

Independent contractor

Client-managed after placement

Vetting & Screening

Multi-stage vetting + English validation

Self-reported profiles

Resume screening + interviews

Industry & CRM Alignment

Matched by role, industry, and tools

Varies by individual

General experience matching

Commitment & Stability

Long-term role continuity

Often juggling multiple clients

Depends on employee retention

Upfront Fees

None

None

15–30% placement fee typical

Replacement Support

No-cost replacement guarantee

You must rehire yourself

Often additional fees apply

Cost Efficiency

Up to 71% lower than U.S. hiring

Variable hourly rates

High salary + agency fees

Global Talent Access

Nearshore & offshore sourcing

Global, unstructured

Primarily local markets

Scalability

Build one role or entire team

Difficult to standardize

Slower hiring cycles

How It Works

Accounts Receivable Outsourcing From Start to Hired

Request A Quote

Scope Your Accounts Receivable Needs

Share your invoice volumes, payer terms, and AR systems. We map your collections structure and cash application needs before sourcing begins. Candidates are matched to how your AR function actually operates.

Review Vetted AR Clerk Candidates

You receive a shortlist of candidates matched to cash application experience, collections workflows, and AR aging. You interview each candidate to confirm alignment with your receivables processes and team structure.

Onboard Your Accounts Receivable Clerk

We handle compliance and placement while you connect the clerk to your AR systems. Within two weeks, your clerk applies payments, reconciles remittances, and manages collections across your aging buckets.

Outsource Accounts Receivable With Zero Risk

No Upfront Fees

We source, vet, and present candidates before you pay.

Interview First

Meet and approve candidates before they join your team.

Free Replacements

If a hire doesn’t work out, we replace them at no cost.

Payroll & Compliance

We manage international payroll and employment compliance.

Top-rated by Clutch

We’re proud to be named by Clutch as a trusted leader in outsourcing.

Clutch Top BPO Award
Clutch Top Inbound Appointment Setting Company Award
Clutch Award for Top Call Centers

Accounts Receivable Outsourcing FAQs

Yes, outsourcing an accounts receivable specialist makes sense when payment posting, aging, or collections start slipping. An AR clerk applies payments, tracks invoices, and follows up on overdue balances. Nearshore markets like Brazil offer experienced AR talent who can work your hours at a lower cost.

U.S.-based AR clerks typically cost $3,200 to $4,200 per month. In the Philippines, costs range from $900 to $1,300. In Brazil, they range from $900 to $1,200. This can reduce AR labor costs by up to 71% without sacrificing the quality of your cash application and collections activities.

AR clerks are assessed on cash application, remittance matching, and collections workflows before you meet them. Each candidate is evaluated on invoice-level payment posting, aging updates, and English proficiency for collections communication. You interview shortlisted candidates to confirm fit with your systems. This ensures they can manage your receivables from day one.

1840 & Company delivers candidates within three to five days, with hiring completed in one to two weeks. Additional clerks follow the same timeline, keeping payment posting and collections on track as volumes grow.

All AR clerks are full-time and assigned to your receivables function. Sharing resources across accounts can delay payment posting and collections follow-ups. This ensures consistency in cash application and aging updates.

Each AR clerk is assessed on cash application and collections scenarios before selection. If a replacement is needed, we provide one at no cost. The new clerk continues from the current aging and payment records, ensuring your AR operations remain uninterrupted.

Request a Quote
TESTIMONIALS

What Our Clients Are Saying

1840 & Company provided us with more transparency into our sales calls at a time when we really needed it. They provided QA tools, improved our value proposition, and sales coaching which greatly improved our customer interactions and sales process.

Casey H

Manger Of Training, Homelight

Although we had several partners with more tenure, it was 1840 & Company that used their analysis team to open up our opportunities with NPS score, resulting in 50%+ improvements.

Danielle R

VP of Client Services, Pentius

The team completes tasks on time and goes above and beyond. I’ve been pleased with everything so far.

Mike M

Owner, Carve Financial

We selected 1840 based on our needs and their ability to source and onboard offshore talent. We were impressed with their clear and concise communication.

Andrew C

VP Finance, Bluestone Lane

They consistently find people that fit the client’s requirements for each position. Moreover, the resources they provide are usually ready to work right away. They’re like a matchmaker for staff; they provide exactly what we’re looking for.

Undisclosed

CEO, Startup Incubator

The team sourced candidates for us from the Philipines to do data verification for our company and now we work with them to do payroll. They moved quickly and provided quality candidates.

Undisclosed

HR Manager, Tech Company

They achieved KPIs, closed B2B sales, and exceeded our sales expectations with monthly growth. The team shows a willingness to adapt and take over additional LOBs and provided efficient management. Great communication and quick, good results.

Undisclosed

Senior Vendor Manager, Ooma

The team sourced candidates for us from the Philipines to do data verification for our company and now we work with them to do payroll. They moved quickly and provided quality candidates.

Undisclosed

HR Manager, Tech Company

1840 & Company provided us with more transparency into our sales calls at a time when we really needed it. They provided QA tools, improved our value proposition, and sales coaching which greatly improved our customer interactions and sales process.

Casey H

Manger Of Training, Homelight

Although we had several partners with more tenure, it was 1840 & Company that used their analysis team to open up our opportunities with NPS score, resulting in 50%+ improvements.

Danielle R

VP of Client Services, Pentius

The team completes tasks on time and goes above and beyond. I’ve been pleased with everything so far.

Mike M

Owner, Carve Financial

We selected 1840 based on our needs and their ability to source and onboard offshore talent. We were impressed with their clear and concise communication.

Andrew C

VP Finance, Bluestone Lane

They consistently find people that fit the client’s requirements for each position. Moreover, the resources they provide are usually ready to work right away. They’re like a matchmaker for staff; they provide exactly what we’re looking for.

Undisclosed

CEO, Startup Incubator

They achieved KPIs, closed B2B sales, and exceeded our sales expectations with monthly growth. The team shows a willingness to adapt and take over additional LOBs and provided efficient management. Great communication and quick, good results.

Undisclosed

Senior Vendor Manager, Ooma

They achieved KPIs, closed B2B sales, and exceeded our sales expectations with monthly growth. The team shows a willingness to adapt and take over additional LOBs and provided efficient management. Great communication and quick, good results.

Undisclosed

Senior Vendor Manager, Ooma

The team sourced candidates for us from the Philipines to do data verification for our company and now we work with them to do payroll. They moved quickly and provided quality candidates.

Undisclosed

HR Manager, Tech Company

They consistently find people that fit the client’s requirements for each position. Moreover, the resources they provide are usually ready to work right away. They’re like a matchmaker for staff; they provide exactly what we’re looking for.

Undisclosed

CEO, Startup Incubator

We selected 1840 based on our needs and their ability to source and onboard offshore talent. We were impressed with their clear and concise communication.

Andrew C

VP Finance, Bluestone Lane

The team completes tasks on time and goes above and beyond. I’ve been pleased with everything so far.

Mike M

Owner, Carve Financial

Although we had several partners with more tenure, it was 1840 & Company that used their analysis team to open up our opportunities with NPS score, resulting in 50%+ improvements.

Danielle R

VP of Client Services, Pentius

1840 & Company provided us with more transparency into our sales calls at a time when we really needed it. They provided QA tools, improved our value proposition, and sales coaching which greatly improved our customer interactions and sales process.

Casey H

Manger Of Training, Homelight

1840 & Company provided us with more transparency into our sales calls at a time when we really needed it. They provided QA tools, improved our value proposition, and sales coaching which greatly improved our customer interactions and sales process.

Casey H

Manger Of Training, Homelight

Although we had several partners with more tenure, it was 1840 & Company that used their analysis team to open up our opportunities with NPS score, resulting in 50%+ improvements.

Danielle R

VP of Client Services, Pentius

The team completes tasks on time and goes above and beyond. I’ve been pleased with everything so far.

Mike M

Owner, Carve Financial

We selected 1840 based on our needs and their ability to source and onboard offshore talent. We were impressed with their clear and concise communication.

Andrew C

VP Finance, Bluestone Lane

They consistently find people that fit the client’s requirements for each position. Moreover, the resources they provide are usually ready to work right away. They’re like a matchmaker for staff; they provide exactly what we’re looking for.

Undisclosed

CEO, Startup Incubator

The team sourced candidates for us from the Philipines to do data verification for our company and now we work with them to do payroll. They moved quickly and provided quality candidates.

Undisclosed

HR Manager, Tech Company