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accounting & finance
Accounts Payable Clerks

Hire Remote AP Clerks to Keep Invoices Coded and Vendors Paid

Hire full-time offshore AP clerks to own invoice coding, 3-way PO matching, and weekly payment runs.
  • Expertly vetted in three-way matching, GL coding, and accrual entries
  • Experienced with NetSuite AP to code invoices and manage approval queue
  • Matched to your PO structure, vendor payment terms, and run schedules
  • Fully managed by your AP or Finance Manager
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Remote AP clerk in the Philippines ready for hire through 1840 & Company
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How We Staff Offshore AP Clerks Across Global Markets

We source, vet, and onboard remote accounts payable clerks from regions offering the best cost-to-skill ratio.

Vetted for AP Experience

Pre-vetted for three-way PO matching, invoice coding, and payment run execution.

Lower AP Hiring Costs

Cut AP staffing costs by 77% without slowing invoice cycles or payment accuracy.

Hire in Under Two Weeks

AP clerks shortlisted in 3 to 5 days, ready to process invoices in under two weeks.

No Shared AP Resources

One dedicated clerk owns your invoice queue, vendor terms, and payment runs.

AP System Knowledge

Experienced with NetSuite, QuickBooks, and Sage for invoice coding and PO matching.

Vendor Time Zone Alignment

Aligned to U.S. business hours for same-day invoice intake and payment run support.
ROLE OVERVIEW

Tasks Your Dedicated AP Clerk Owns End to End

Accounts payable clerks focus on processing incoming invoices and maintaining accurate vendor balances. They ensure invoices are coded, matched, and prepared for payment. This allows finance teams to focus on reporting, forecasting, and cash flow planning.

Code and Route Incoming Invoices

Invoices received via email, portal, or EDI are coded to the correct GL account and routed for approval. This ensures every invoice is captured, categorized, and ready for the payment run.

Match Invoices to Purchase Orders

Invoices are matched against purchase orders and receiving documents in a three-way match. This identifies quantity discrepancies, pricing variances, and missing POs before payment is approved.

Maintain Vendor Aging and Open Items

Open invoices are tracked across aging buckets as they move through approval and payment cycles. Accurate aging prevents duplicate payments and supports on-time vendor disbursements.

Prepare and Execute Payment Runs

Approved invoices are batched and scheduled according to vendor payment terms and run cadences. This keeps payment cycles on track and maintains vendor relationships across accounts.

Investigate and Resolve Invoice Discrepancies

Short payments, duplicate invoices, and billing mismatches are reviewed and logged. Resolution ensures invoices close correctly and prevents recurring errors in future payment cycles.

WHEN TO OUTSOURCE

When Outsourcing Accounts Payable Makes Business Sense

Global workforce across 150 countries with finance, tech, sales, and support teams
Outsourcing accounts payable makes sense when invoice backlogs delay payments and limit visibility into vendor obligations. This often occurs when invoices are not coded and matched consistently. Outsourcing accounts payable clerks restores accurate reporting and improves control over payments.

Invoice Backlogs Delay Payment Runs

Finance leaders should focus on cash flow, not clearing invoice queues. Backlogs build when invoices are not coded and routed on time. Outsourcing ensures invoices are processed daily, and payment runs stay on schedule.

Vendor Aging Does Not Reflect Open Liabilities

Vendor aging shows balances that no longer reflect actual invoice status. This happens when coding and approval routing fall behind. Outsourcing keeps vendor aging current and supports accurate payment forecasting.

Internal Time Spent On Invoice Processing

Finance teams spend 10 to 20 hours weekly coding invoices and reconciling vendor statements, limiting time for analysis. Outsourcing shifts processing to a managed workflow and frees capacity for higher-value work.

Invoice Volume Increases Across Intake Channels

As vendor bases grow, invoices arrive via email, portal, and EDI. This creates gaps in matching invoices to purchase orders. 1840 has supported teams managing multi-channel AP intake with consistent execution.

WHY GLOBAL TALENT

What Global Markets Offer Teams Hiring Remote AP Clerks

Remote hiring gives finance teams access to AP clerks who keep invoice pipelines moving and vendor ledgers clean, at a cost that local hiring rarely makes possible.

Scarce AP Skills in Local Markets

Local markets rarely produce clerks skilled in invoice matching, three-way match, and vendor reconciliation. Global sourcing delivers clerks who handle all three daily.

Lower AP Staffing Cost Options

Filling AP seats locally means paying U.S. rates for invoice processing and payment runs. Global talent delivers the same output at a significantly reduced cost.

Keep AP Moving Across Time Zones

Payment runs and invoice approvals land faster when clerks work during vendor and banking hours. Time zone alignment keeps processing and execution within the same working day.

Faster AP Hiring Timelines

Open AP roles let invoice coding and payment follow-up fall behind quickly. Faster access to qualified clerks keeps payables on schedule and vendor balances in check.
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SALARY BENCHMARKS

AP Clerks Cost and Salary Comparison

See how much you can save by hiring remote AP clerks from cost-effective regions worldwide.

$4,500/month

Average US Salary

$1,000/month*

Average Philippine Salary

77%

Potential savings

$1,100/month*

Average LATAM Salary

75%

Potential savings

VS

Offshore Vs Local Accounts Payable Clerk Salaries

Local US Hire Philippines LATAM
Annual Base Salary $54,000 $12,000 $13,200
Payroll Taxes (7.65%-10%) $5,400 $0 $0
Benefits (20%-30%) $10,800 $0 $0
PTO (5%-10%) $2,700 $0 $0
Total Cost $70,200 $12,000 (excluding service fees) $13,200 (excluding service fees)
Savings - $58,200 $57,000

* Salaries shown are based on publicly available data (Indeed, Glassdoor, etc.), showing average rates by role and location. Offshore rates do not include outsourcing provider fees. Please schedule a consultation to receive detailed information tailored to your needs.

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LOCATIONS

Top Countries to Outsource Accounts Payable Clerks

Companies commonly outsource accounts payable clerks to:
  • Brazil for high-volume invoice processing and three-way PO matchinghing
  • Poland for AP coding accuracy and audit-ready vendor reconciliation
  • Romania for multi-entity invoice coding and intercompany payment runs
  • South Africa for same-day invoice intake and real-time vendor payment runs
  • The Philippines for bulk invoice coding and vendor payment follow-up
Brazil

AP Focus:

Brazil supports high-volume invoice processing across multiple intake channels. Vendor invoices from portals, email, and EDI are coded, matched, and prepared for payment in batch cycles.

Ideal For:

eCommerce and retail teams managing large invoice volumes and frequent vendor payments.

Average Rate:

$800 – $1,100 per month

AP Focus:

Poland focuses on invoice validation and three-way matching accuracy. Purchase orders, receipts, and invoices are reviewed under strict controls, with exceptions tracked for audit.

Ideal For:

Manufacturing and B2B teams with PO-based purchasing and audit-driven AP workflows.

Average Rate:

$1,000 – $1,400 per month

AP Focus:

Romania manages payables across entities and currencies. Invoice entry, FX adjustments, and intercompany allocations follow structured workflows tied to cross-border operations.

Ideal For:

Companies operating across regions with multi-entity payables and FX exposure.

Average Rate:

$1,000 – $1,400 per month

AP Focus:

South Africa aligns invoice processing and vendor communication with U.S. business hours. Invoice intake, approval follow-ups, and payment preparation happen during the same working day.

Ideal For:

Healthcare, logistics, and services teams requiring real-time invoice processing and vendor coordination.

Average Rate:

$1,000 – $1,400 per month

AP Focus:

The Philippines supports structured AR operations across large customer bases. Payment posting, remittance matching, and follow-ups run on defined schedules tied to aging buckets.

Ideal For:

Telecom, subscription, and utilities teams managing recurring billing and large aging portfolios.

Average Rate:

$700 – $1,400 per month

AP Focus:

The United States focuses on exception handling in complex payables. Invoice discrepancies, vendor disputes, and contract terms are reviewed and resolved at the transaction level. 

Ideal For:

Enterprise teams managing complex vendor agreements and high-value payments.

Average Rate:

$3,500 – $4,500 per month

MODEL COMPARISON

What Sets 1840 Apart From Other AP Outsourcing Options

See how we compare to traditional staffing and freelance options.

Freelance Marketplaces

Traditional Staffing Agencies

Engagement Structure

Full-time, dedicated role

Hourly or project-based

Permanent hire or temp placement

Role Ownership

Client-managed, embedded in your team

Independent contractor

Client-managed after placement

Vetting & Screening

Multi-stage vetting + English validation

Self-reported profiles

Resume screening + interviews

Industry & CRM Alignment

Matched by role, industry, and tools

Varies by individual

General experience matching

Commitment & Stability

Long-term role continuity

Often juggling multiple clients

Depends on employee retention

Upfront Fees

None

None

15–30% placement fee typical

Replacement Support

No-cost replacement guarantee

You must rehire yourself

Often additional fees apply

Cost Efficiency

Up to 71% lower than U.S. hiring

Variable hourly rates

High salary + agency fees

Global Talent Access

Nearshore & offshore sourcing

Global, unstructured

Primarily local markets

Scalability

Build one role or entire team

Difficult to standardize

Slower hiring cycles

How It Works

How We Place AP Clerks From Scoping to Start Date

Request A Quote

Scope Your AP Clerk Requirements

Share your invoice volumes, vendor payment terms, and AP systems. We map your coding structure and three-way match requirements before sourcing begins. Candidates are matched to how your AP function actually operates.

Interview Pre-Vetted AP Clerk Candidates

You receive a shortlist of candidates matched to invoice processing, vendor reconciliation, and ERP use. You interview each candidate to confirm fit with your payables processes and team structure.

Get Your AP Clerk Up and Running

We handle compliance and placement while you connect the clerk to your AP systems. Within two weeks, your clerk codes invoices, processes vendor payments, and reconciles ledger balances across your payables cycle.

AP Outsourcing Built Around Zero Risk

No Upfront Fees

We source, vet, and present candidates before you pay.

Interview First

Meet and approve candidates before they join your team.

Free Replacements

If a hire doesn’t work out, we replace them at no cost.

Payroll & Compliance

We manage international payroll and employment compliance.

Top-rated by Clutch

We’re proud to be named by Clutch as a trusted leader in outsourcing.

Clutch Top BPO Award
Clutch Top Inbound Appointment Setting Company Award
Clutch Award for Top Call Centers

Accounts Payable Outsourcing FAQs

U.S.-based AP clerks typically cost $3,500 to $4,500 per month. In the Philippines, costs range from $800 to $1,100. In South Africa, they range from $1,000 to $1,400. This can reduce AP labor costs by up to 77% without sacrificing accuracy in invoice processing and vendor reconciliation.

Yes, outsourcing an AP clerk makes sense when invoice coding, vendor payments, or reconciliation start falling behind. An AP clerk processes invoices, matches purchase orders, and ensures vendors are paid on time. Offshore markets like the Philippines offer experienced AP talent who can work your hours at a lower cost.

AP clerks are assessed on invoice matching, three-way match, and vendor reconciliation before you meet them. Each candidate is evaluated on coding, ERP proficiency, and payment processing. You interview shortlisted candidates to confirm fit with your systems and payables workflow.

1840 & Company delivers candidates within three to five days, with hiring completed in one to two weeks. Open AP seats mean invoice queues grow, vendor payment runs get delayed, and the month-end close becomes harder to reconcile on time.

All AP clerks are full-time and assigned exclusively to your payables function. A shared clerk cannot maintain the invoice-coding rhythm, vendor-follow-up cadence, and three-way-match accuracy that a dedicated AP seat requires.

If a replacement is needed, we provide one at no cost. We quickly source and onboard a new clerk aligned to your workflows. We manage the transition to maintain continuity across your vendor ledger, invoice queue, and payment schedule.

Request a Quote
TESTIMONIALS

What Our Clients Are Saying

1840 & Company provided us with more transparency into our sales calls at a time when we really needed it. They provided QA tools, improved our value proposition, and sales coaching which greatly improved our customer interactions and sales process.

Casey H

Manger Of Training, Homelight

Although we had several partners with more tenure, it was 1840 & Company that used their analysis team to open up our opportunities with NPS score, resulting in 50%+ improvements.

Danielle R

VP of Client Services, Pentius

The team completes tasks on time and goes above and beyond. I’ve been pleased with everything so far.

Mike M

Owner, Carve Financial

We selected 1840 based on our needs and their ability to source and onboard offshore talent. We were impressed with their clear and concise communication.

Andrew C

VP Finance, Bluestone Lane

They consistently find people that fit the client’s requirements for each position. Moreover, the resources they provide are usually ready to work right away. They’re like a matchmaker for staff; they provide exactly what we’re looking for.

Undisclosed

CEO, Startup Incubator

The team sourced candidates for us from the Philipines to do data verification for our company and now we work with them to do payroll. They moved quickly and provided quality candidates.

Undisclosed

HR Manager, Tech Company

They achieved KPIs, closed B2B sales, and exceeded our sales expectations with monthly growth. The team shows a willingness to adapt and take over additional LOBs and provided efficient management. Great communication and quick, good results.

Undisclosed

Senior Vendor Manager, Ooma

The team sourced candidates for us from the Philipines to do data verification for our company and now we work with them to do payroll. They moved quickly and provided quality candidates.

Undisclosed

HR Manager, Tech Company

1840 & Company provided us with more transparency into our sales calls at a time when we really needed it. They provided QA tools, improved our value proposition, and sales coaching which greatly improved our customer interactions and sales process.

Casey H

Manger Of Training, Homelight

Although we had several partners with more tenure, it was 1840 & Company that used their analysis team to open up our opportunities with NPS score, resulting in 50%+ improvements.

Danielle R

VP of Client Services, Pentius

The team completes tasks on time and goes above and beyond. I’ve been pleased with everything so far.

Mike M

Owner, Carve Financial

We selected 1840 based on our needs and their ability to source and onboard offshore talent. We were impressed with their clear and concise communication.

Andrew C

VP Finance, Bluestone Lane

They consistently find people that fit the client’s requirements for each position. Moreover, the resources they provide are usually ready to work right away. They’re like a matchmaker for staff; they provide exactly what we’re looking for.

Undisclosed

CEO, Startup Incubator

They achieved KPIs, closed B2B sales, and exceeded our sales expectations with monthly growth. The team shows a willingness to adapt and take over additional LOBs and provided efficient management. Great communication and quick, good results.

Undisclosed

Senior Vendor Manager, Ooma

They achieved KPIs, closed B2B sales, and exceeded our sales expectations with monthly growth. The team shows a willingness to adapt and take over additional LOBs and provided efficient management. Great communication and quick, good results.

Undisclosed

Senior Vendor Manager, Ooma

The team sourced candidates for us from the Philipines to do data verification for our company and now we work with them to do payroll. They moved quickly and provided quality candidates.

Undisclosed

HR Manager, Tech Company

They consistently find people that fit the client’s requirements for each position. Moreover, the resources they provide are usually ready to work right away. They’re like a matchmaker for staff; they provide exactly what we’re looking for.

Undisclosed

CEO, Startup Incubator

We selected 1840 based on our needs and their ability to source and onboard offshore talent. We were impressed with their clear and concise communication.

Andrew C

VP Finance, Bluestone Lane

The team completes tasks on time and goes above and beyond. I’ve been pleased with everything so far.

Mike M

Owner, Carve Financial

Although we had several partners with more tenure, it was 1840 & Company that used their analysis team to open up our opportunities with NPS score, resulting in 50%+ improvements.

Danielle R

VP of Client Services, Pentius

1840 & Company provided us with more transparency into our sales calls at a time when we really needed it. They provided QA tools, improved our value proposition, and sales coaching which greatly improved our customer interactions and sales process.

Casey H

Manger Of Training, Homelight

1840 & Company provided us with more transparency into our sales calls at a time when we really needed it. They provided QA tools, improved our value proposition, and sales coaching which greatly improved our customer interactions and sales process.

Casey H

Manger Of Training, Homelight

Although we had several partners with more tenure, it was 1840 & Company that used their analysis team to open up our opportunities with NPS score, resulting in 50%+ improvements.

Danielle R

VP of Client Services, Pentius

The team completes tasks on time and goes above and beyond. I’ve been pleased with everything so far.

Mike M

Owner, Carve Financial

We selected 1840 based on our needs and their ability to source and onboard offshore talent. We were impressed with their clear and concise communication.

Andrew C

VP Finance, Bluestone Lane

They consistently find people that fit the client’s requirements for each position. Moreover, the resources they provide are usually ready to work right away. They’re like a matchmaker for staff; they provide exactly what we’re looking for.

Undisclosed

CEO, Startup Incubator

The team sourced candidates for us from the Philipines to do data verification for our company and now we work with them to do payroll. They moved quickly and provided quality candidates.

Undisclosed

HR Manager, Tech Company