The Top 10 Offshore Data Entry Outsourcing Companies (2025)

Data is only as valuable as how fast and accurately it’s processed. That’s why many are turning to offshore data entry outsourcing companies to overhaul how information moves through their operations.

These services eliminate clunky in-house processes, creating continuous, 24/7 data flow across time zones with accuracy and efficiency. Today, we’ll explore how outsourcing data entry enhances productivity and scalability, while introducing ten leading U.S.-based providers that are redefining the industry.

Offshore Data Entry Partners in Demand?

Offshore data entry services can deliver accurate data entry, real-time collaboration, and communication, eliminating the typical friction associated with traditional outsourcing.

These services improve productivity by eliminating inefficient in-house processes and allowing teams to focus on core business activities. Due to different time zones, they operate continuously, ensuring rapid turnaround times and faster data processing.

Hiring offshore data entry specialists from countries with lower wage rates also significantly reduces operational costs while providing access to skilled talent across global markets. The result is scalable efficiency, allowing you to adjust workforce size on demand without the complexities of hiring or layoffs.

Reputable data entry service providers now also combine human expertise with automation tools to enhance accuracy and data integrity. This hybrid approach delivers efficient data management, high-speed processing, and consistency across large data volumes.

TLDR: Comparing the Top 10 Providers

Below is a quick comparison of the top U.S.-based offshore data entry outsourcing companies, highlighting their focus areas, key features, and suitability for various business needs.

Disclaimer: The companies listed here were selected through independent research based on industry reputation, service quality, technology use, and global reach. Conduct your own evaluation and request trial projects to confirm alignment with your specific data entry outsourcing needs.

The 10 Best U.S.-Based Offshore Data Entry Outsourcing Companies

Considering the number of companies offering data entry services, here’s a deeper breakdown of the 10 we picked as the best.

1. 1840 & Company (Overland Park, Kansas)

Best For: U.S.-based companies seeking scalable, compliant, and fully managed offshore data entry solutions backed by AI-driven talent sourcing.

At 1840 & Company, we help businesses outsource data entry services and back-office operations across more than 150 countries. By utilizing our AI-powered Talent Cloud, we match businesses with vetted data entry specialists.

Beyond recruitment, we also offer a fully managed model that includes payroll, compliance, and workforce management. Through automation, quality assurance systems, and data validation, we guarantee high-quality data processing with minimal errors.

Standout Feature: Proprietary AI-powered Talent Cloud that matches vetted professionals with precision, delivering hires in as little as five business days.

Company Rating: 4.8/5 (Clutch Verified)

Pros:

• U.S. oversight ensures compliance and data security.
• Global reach with access to 150+ countries.
• Reduces labor and administrative costs significantly.

Cons:

• Best suited for medium to large organizations rather than microbusinesses.
• Managed models may have higher setup requirements than freelance platforms.

2. Flatworld Solutions (Princeton, New Jersey)

Best For: Organizations handling large or complex data entry workloads that require scalable, automated data processing with precision and global coverage.

Flatworld Solutions offers scalable offshore data entry services through multiple global delivery centers. They have earned a reputation for handling large volumes of data across various industries, including healthcare, logistics, eCommerce, and finance.

Their approach to outsourcing focuses on efficiency, flexibility, and confidentiality. Clients benefit from 24/7 operations enabled by its international teams. You can easily outsource data entry tasks to achieve quick turnaround times and measurable cost savings.

Standout Feature: Longstanding industry experience paired with OCR-driven automation for high-speed document digitization and efficient data management.

Company Rating: 4.7/5 (Clutch Verified)

Pros:

• Two decades of proven outsourcing expertise.
• Supports online and offline data entry projects across industries.
• Transparent pricing and customizable service plans.

Cons:

• It may be better suited for ongoing, high-volume projects than one-time data entry work.
• Effective communication may depend on coordinating time zones across global teams.

3. SunTec India (New York & New Delhi)

Best For: Businesses seeking flexible, multi-industry data entry outsourcing services that balance automation, customization, and human expertise for superior accuracy.

With over 20 years in the industry, SunTec delivers data entry services that combine automation tools with human oversight to ensure both speed and data accuracy. Its teams specialize in data processing for the eCommerce, retail, publishing, and healthcare sectors.

What sets them apart is their ability to provide customized solutions that align with your operations. By offering flexible delivery models and multilingual support, you can enhance operational efficiency while maintaining data protection protocols.

Standout Feature: Tailored offshore data entry solutions designed for high-volume eCommerce and catalog data management projects, with multilingual capability.

Company Rating: 4.8/5 (Clutch Verified)

Pros:

• Expertise in online and offline data entry projects.
• Strong combination of automated tools and human validation.
• Adapts services to meet specific business requirements and accommodate various time zones.

Cons:

• Project setup times can vary based on customization needs.
• Mid-sized enterprises may find that their full-service offerings are broader than necessary.

4. Accenture (Chicago, Illinois)

Best For: Enterprise-level organizations with high regulatory standards and complex data management requirements that need both accuracy and scale.

Accenture is a global giant that integrates data entry outsourcing services into its larger Business Process Services (BPS) framework. Their teams handle complex data entry tasks, including processing legal documents, patient records, and financial data.

Beyond data entry, Accenture also provides related services, such as data analytics, digital transformation, and business process optimization, making it a long-term strategic partner rather than just a vendor.

Standout Feature: Fully integrated BPS framework that merges automation, AI, and human expertise for end-to-end data management and transformation.

Company Rating: 5/5 (Clutch Verified)

Pros:

• High data security and compliance with international standards.
• Strong automation infrastructure for large data volumes.
• Ideal for organizations needing continuous data flow and transformation.

Cons:

• Premium pricing is not ideal for small businesses.
• Onboarding and integration processes can be lengthy due to the project’s scale.

5. Infosys BPM (Richardson, Texas)

Best For: Enterprises seeking automation-driven data entry outsourcing solutions that combine digital transformation with global scalability.

Infosys BPM delivers offshore data entry services as part of its broader digital operations suite. With decades of experience across various industries, they help enterprises manage large-scale data entry processes by integrating automation, AI, and analytics for enhanced accuracy and efficiency.

They excel in merging automation with human oversight. This hybrid system ensures unmatched data accuracy and efficient data management at scale. With operations spanning multiple continents, they support continuous workflows, helping you reduce operational costs.

Standout Feature: AI-enhanced automation integrated with BPM workflows for high-speed data entry and near-zero error tolerance.

Company Rating: 3.5/5 (AmbitionBox Verified)

Pros:

• Ideal for regulated industries needing compliance and confidentiality.
• Uses machine learning and analytics for pattern recognition and workflow improvement.
• Supports high-volume, complex offshore data projects.

Cons:

• Less suitable for smaller businesses seeking simple or short-term data entry outsourcing.
• Initial setup and customization can take time due to the system’s complexity.

6. OBI Services

Best For: Small to mid-sized companies seeking dependable, scalable, and affordable offshore data entry solutions with personalized support.

With teams primarily in the Philippines and management rooted in U.S. client practices, OBI Services blends affordability with professional accountability. The company’s core strength lies in its specialized data entry services, which emphasize data accuracy and security.

One of OBI’s greatest assets is its flexibility. Clients can outsource data entry services for one-time projects or ongoing support, adjusting scope as business needs evolve. OBI’s model leverages both automation and human oversight.

Standout Feature: ISO-certified workflows combined with office-based teams that deliver a rare balance of data accuracy, responsiveness, and data protection.

Company Rating: 5/5 (Clutch Verified)

Pros:

• A flexible outsourcing model is ideal for growing businesses.
• Strong commitment to compliance and secure data handling.
• Seamless integration with client systems and software.

Cons:

• Limited capacity for massive enterprise-scale projects.
• Boutique size may result in narrower service diversification compared to larger BPOs.

7. Prialto (Portland, Oregon)

Best For: Executives, founders, and small teams are seeking managed data entry outsourcing services that deliver administrative precision and process oversight.

Prialto approaches outsourcing differently. Instead of just offering data entry services, it provides an “office-as-a-service” model that combines managed administrative support, workflow optimization, and data management expertise.

What sets them apart among offshore data entry outsourcing companies is their proactive management style. With data protection built into every workflow, they ensure secure remote access and compliance with global standards.

Standout Feature: An “office-as-a-service” model that combines data entry, workflow management, and ongoing process optimization under a single, managed structure.

Company Rating: 5/5 (Clutch Verified)

Pros:

• Proactive team oversight ensures reliable communication and task management.
• Strong focus on security, consistency, and long-term client integration.
• Ideal for startups or executives needing structured yet flexible support.

Cons:

• Less suited for extremely high-volume data entry projects.
• Pricing reflects added management and oversight, not just pure labor cost per hour.

8. SupportSave Solutions, Inc. (Los Angeles, California)

Best For: Mid-sized businesses and enterprises that need dependable, around-the-clock data entry outsourcing services for back-office or transcription-heavy workloads.

SupportSave Solutions, Inc. is one of the more seasoned offshore outsourcing companies with delivery centers in the Philippines. They offer a complete suite of data entry services, including transcription, image data entry, and back-office work related to customer support.

Their teams handle structured and unstructured data entry, using automation for repetitive tasks and human verification for accuracy. Data protection, including end-to-end encryption and strict user access controls, makes them a reliable choice for businesses prioritizing security and speed.

Standout Feature: A 24/7 global delivery model that combines automation efficiency with dedicated human validation for continuous data processing.

Company Rating: 3.8/5 (Glassdoor Verified)

Pros:

• Round-the-clock offshore operations for rapid turnaround.
• Strong emphasis on data security and compliance.
• Flexible staffing models that support scalable operations.

Cons:

• It may not provide deep customization for highly specialized data entry projects.
• Communication speed can vary depending on the project scale and region.

9. Aptara, Inc. (Falls Church, Virginia)

Best For: Enterprises managing legacy content or large archives that need digitization and structured data management without compromising compliance.

Aptara, Inc. stands out for its deep roots in digital publishing, content transformation, and document digitization. Its teams specialize in managing large data volumes for several industries while maintaining a strong focus on data protection and quality assurance.

Beyond simple data entry outsourcing, they provide customized solutions that align with your industry standards. Each project undergoes multiple validation checkpoints. This ensures accuracy and cost efficiency while modernizing data ecosystems and preserving data integrity.

Standout Feature: Expertise in converting complex, document-heavy content into structured, digital formats supported by OCR and automation.

Company Rating: 3.2/5 (Glassdoor Verified)

Pros:

• Decades of proven experience across regulated industries.
• Strong document handling and digitization capabilities.
• Offers highly customizable workflows for diverse data sets.

Cons:

• More focused on specialized content conversion than basic data entry work.
• Setup times may be longer for smaller or one-off projects.

10. Focus Services, LLC (Roy, Utah)

Best For: Organizations seeking stable, long-term offshore data entry solutions supported by multilingual teams and consistent U.S.-based management oversight.

Focus Services, LLC, headquartered in Utah, has expanded its operations across Latin America, the Philippines, and Central America. Its teams specialize in processing and verifying large volumes of data through a mix of human oversight and automation-driven data extraction.

The company’s hybrid model combines offshore scalability with onshore accountability, ensuring data security, efficient processing, and adherence to international data protection standards. AI-assisted workflows boost accuracy and shorten turnaround times, helping clients maintain efficiency and reduce costs.

Standout Feature: A hybrid outsourcing model combining onshore management with offshore scalability for 24/7 data processing continuity.

Company Rating: 3/5 (Glassdoor Verified)

Pros:

• Reliable global delivery network with regional redundancy.
• Competitive pricing structure for large-scale data entry projects.
• Proven ability to manage ongoing back-office processes.

Cons:

• Service variety is broader than that of niche data entry providers so that customization options may vary.
• Best suited for mid- to large-sized enterprises rather than small startups.

How to Choose the Right Offshore Data Entry Partner

Picking the ideal partner isn’t a one-size-fits-all decision. The right one should align with your company’s goals, culture, and compliance expectations, while delivering cost efficiency and data accuracy at scale.

Here’s a six-step framework to help:

1. Start With Clarity on Your Data Entry Needs

Before you outsource, define what success looks like. Do you need a full-time offshore team to handle continuous data entry processes, or a flexible model for periodic workloads?

List the specific data entry tasks, from accounting to product or image data entry, so you can identify a provider with relevant expertise. A clear scope prevents misalignment and helps you select solutions tailored to your operational realities.

2. Evaluate Security and Compliance Standards

In today’s digital environment, data security is non-negotiable. A reliable data entry service provider should use:

• End-to-end encryption and secure user access.
• Compliance with international data protection and privacy laws.
• Regular audits to ensure verified data integrity.

Reputable providers combine automated validation with manual oversight to ensure data quality and protect sensitive information such as financial details or patient records.

3. Review Technology and Automation Capabilities

Leading outsourcing firms utilize OCR, AI, and machine learning to automate repetitive tasks, thereby enhancing efficiency and data accuracy. This automation, combined with human expertise, ensures rapid, error-free data extraction and consistent quality.

4. Assess Communication and Cultural Fit

Evaluating a provider’s communication protocols and cultural fit can significantly impact the success of an offshore relationship. Consider:

• How quickly they respond to queries.
• Whether they provide real-time updates or project dashboards.
• Their time zone overlaps with your team.

Strong communication eliminates misunderstandings and ensures efficient data management across distributed teams.

5. Run a Trial Project

Before signing a long-term agreement, conduct a small, paid trial project. This allows you to assess quality, speed, and responsiveness firsthand.

It’s the most reliable way to gauge performance under real conditions. You’ll see how well the provider maintains data accuracy, follows your process documentation, and adapts to your workflow before scaling up operations.

6. Consider Scalability and Flexibility

Choose a service provider that offers customized solutions and flexible delivery models, allowing you to scale your offshore data entry team as needed.

This adaptability helps reduce operational costs while maintaining efficiency, allowing companies to focus on their core business activities rather than managing staffing fluctuations.

7. Balance Cost With Value

While hiring offshore can lead to significant cost savings, the cheapest provider isn’t always the best. Look for measurable ROI:

• Improved turnaround times.
• Consistent quality assurance results.
• Enhanced operational efficiency and accuracy over time.

Outsourcing data entry should feel like an extension of your business, not a transactional expense.

Final Thoughts

The top providers highlighted here prove how strategic outsourcing transforms back-office complexity into business efficiency.

By blending automation with skilled professionals, data entry outsourcing services deliver reliable results that drive smarter decisions and stronger performance.

Ready to outsource smarter?

1840 & Company connects U.S. businesses with expert offshore data entry professionals through its AI-powered global talent network, helping you scale efficiently, reduce costs, and maintain world-class accuracy in every project. Schedule your consultation here.