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Transcriptionists

Hire Transcriptionists for Accurate Audio and Video Transcripts

Hire full-time remote transcriptionists to deliver verbatim transcripts with speaker ID and timestamps.
  • Vetted for verbatim accuracy, speaker ID, and timestamps
  • Pre-vetted for Rev, Otter.ai, Sonix, and custom workflows
  • Matched to your industry, compliance standards, and turnaround needs.
  • Fully dedicated with no shared queues or handoffs
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Remote transcriptionist in Malaysia ready for hire through 1840 & Company.
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Outsource Transcriptionists Across 150+ Countries

We source, vet, and place transcriptionists from regions with the best cost-to-skill ratio.

Transcription-Ready Talent

Vetted for speed, audio comprehension, language fluency, and output accuracy.

Cut Local Hiring Costs

Hire remote transcriptionists at a fraction of local or in-house transcription team costs.

Hired Within Two Weeks

Shortlisted candidates in 3 to 5 days, and transcribing your content within two weeks.

No Shared Transcript Queues

Each transcriptionist is 100% dedicated to your workflows with no shared queues.

Matched to Your Media Tools

Matched to your media tools, including Rev, Otter.ai, Sonix, or a custom platform.

Transcripts Ready Same Day

Transcriptionists match your hours, delivering audio and video transcripts same-day.
ROLE OVERVIEW

How Transcriptionists Support Business Operations

Businesses rely on transcriptionists to maintain court-admissible legal records, ensure HIPAA-compliant medical dictation, and make media interviews accessible. Dedicated transcriptionists capture audio and video verbatim, format files to your standards, and deliver them on time.

Verbatim Capture Across Media Types

Interviews, meetings, podcasts, legal proceedings, and medical recordings are transcribed consistently regardless of audio quality, accent, speaker count, or file format, covering verbatim and lightly edited output styles..

AI Transcript Editing and Review

AI-generated and human transcripts are reviewed, corrected, and formatted to your standards before delivery. Transcriptionists catch errors automated tools miss, ensuring accuracy across accents, jargon, and low-quality audio.

Formatted to Your Output Standards

Transcripts follow your defined formatting standards across media types and file sources. Speaker labels, timestamps, and punctuation are applied consistently, keeping every transcript structured and ready to use.

Backlog Cleared Without Accuracy Loss

Accumulated audio and video backlogs are processed at speed without sacrificing accuracy. High-impact files such as legal proceedings, medical recordings, and interview archives are prioritized and completed first.

Structured Workflows for Every File Type

Each media file follows a defined transcription, review, and formatting workflow. Confidentiality protocols are maintained across medical, legal, and business file types, ensuring compliant output at scale.

WHEN TO OUTSOURCE

When Outsourcing Transcription Makes Sense

Global workforce across 150 countries with finance, tech, sales, and support teams
Outsourcing transcription makes sense when volume, accuracy, compliance, or turnaround demands exceed what your internal team can sustain. If audio and video files are piling up, errors are increasing, or deadlines are being missed, it may be time to outsource transcription services.

Audio and Video Volume Exceeds Capacity

Backlogs grow when audio and video volume exceeds your team’s capacity. This is common across interviews, legal proceedings, and medical recordings. Transcription support expands capacity and keeps workflows moving.

Transcription Accuracy Is Inconsistent

Inconsistent handling leads to errors in speaker identification, formatting, and content, making transcripts harder to trust and use. Hiring a dedicated transcriptionist brings structure and consistency to every file.

Turnaround Expectations Keep Increasing

Faster delivery is expected, but internal teams struggle to meet tighter deadlines alongside core work. Transcription support helps you meet turnaround demands without adding headcount.

Compliance and Confidentiality Are at Risk

Medical and legal recordings require strict handling, and process gaps can quickly increase compliance risk. Outsourcing medical and legal transcription helps maintain secure workflows and audit-ready records.

WHY GLOBAL TALENT

Why Hire Remote Transcriptionists From Global Talent Markets

Remote hiring connects you with transcriptionists from cost-effective regions trained in accuracy, speaker identification, and compliance.

Access to Transcription Experts

Local markets may lack specialization in legal, medical, and media transcription. Global talent expands access to vetted transcriptionists with verified accuracy and speaker identification.

Lower Cost Per Transcript at Scale

Hiring locally means paying full-time salaries for work priced per audio minute in global markets. Global hiring reduces cost per transcript while maintaining consistent compliance and quality.

Workday-Aligned Transcription

Time zone gaps delay transcript delivery until the next day and slow workflows. Transcriptionists aligned to your business hours deliver formatted transcripts within your business day.

Stay Ahead of Critical Deadlines

Legal and medical deadlines leave little room for delays and often outpace hiring cycles. Global hiring places a vetted transcriptionist within two weeks to protect critical records.
Schedule a Call
SALARY BENCHMARKS

Transcriptionist Cost and Salary Comparison

See how much you can save by outsourcing transcriptionists from cost-effective regions.

$4,000/month

Average US Salary

$800/month*

Average Philippine Salary

80%

Potential savings

$2,500/month*

Average LATAM Salary

37%

Potential savings

VS

Offshore Vs Local Transcriptionist Salaries

Local US Hire Philippines LATAM
Annual Base Salary $48,000 $9,600 $30,000
Payroll Taxes (7.65%-10%) $4,800 $0 $0
Benefits (20%-30%) $9,600 $0 $0
PTO (5%-10%) $2,400 $0 $0
Total Cost $62,400 $9,600 (excluding service fees) $30,000 (excluding service fees)
Savings - $52,800 $32,400

* Salaries shown are based on publicly available data (Indeed, Glassdoor, etc.), showing average rates by role and location. Offshore rates do not include outsourcing provider fees. Please schedule a consultation to receive detailed information tailored to your needs.

Request A Quote
LOCATIONS

Where to Hire Transcriptionists Globally

Companies commonly hire transcriptionists from:
  • Brazil for structured transcripts from meetings and business recordings
  • Colombia for consistent formatting across recurring transcription workflows
  • Mexico for same-day transcription aligned to U.S. business hours
  • South Africa for interviews, research audio, and multi-speaker recordings
  • The Philippines for high-volume transcription and verbatim accuracy

Brazil

Why:

Brazil is suited for transcription tied to internal business recordings, including meetings, sales calls, and operational discussions. Talent is experienced in organizing multi-speaker audio into structured transcripts used for documentation and reporting.

Best For:

Teams converting internal meetings and sales calls into structured records for operations, finance, or leadership review.

Average Salary:

$1,000 – $2,500 per month

Why:

Colombia offers transcriptionists who handle recurring business audio with consistent formatting across files. Work is often used for ongoing documentation where transcripts must follow the same structure each time.

Best For:

Teams managing regular transcription of calls, meetings, or reports that require consistent formatting across high volumes.

Average Salary:

$1,000 – $2,500 per month

Why:

Mexico supports transcription that needs to align with U.S. working hours, making it suitable for same-day processing of audio files. Talent is often used where transcripts are required as part of daily operations.

Best For:

Customer support and operations teams that rely on transcripts within the same business day.

Average Salary:

$1,000 – $2,500 per month

Why:

South Africa is used for transcription of interviews, research recordings, and media content where clarity and structured output are required. Talent is experienced in handling varied audio quality and multiple speakers.

Best For:

Media transcription outsourcing, including interviews, podcasts, and recorded discussions used for content production.

Average Salary:

$800 – $1,500 per month

Why:

The Philippines is one of the most efficient markets for high-volume transcription, particularly for call recordings and long-form audio. This market is trained in verbatim transcription with consistent speaker labeling across large datasets.

Best For:

Teams running large-scale transcription outsourcing for customer calls, interviews, or research recordings that require consistent output.

Average Salary:

$350 – $800 per month

Why:

The United States is often used for transcription that requires familiarity with legal and medical terminology, especially where transcripts are used in regulated environments.

Best For:

Law firms and healthcare providers that require transcripts for compliance, documentation, or external use.

Average Salary:

$3,000 – $4,000 per month

MODEL COMPARISON

Hiring Transcriptionists with 1840 vs Freelancers vs Agencies

See how we compare to traditional staffing and freelance options.

Freelance Marketplaces

Traditional Staffing Agencies

Engagement Structure

Full-time, dedicated role

Hourly or project-based

Permanent hire or temp placement

Role Ownership

Client-managed, embedded in your team

Independent contractor

Client-managed after placement

Vetting & Screening

Multi-stage vetting + English validation

Self-reported profiles

Resume screening + interviews

Industry & CRM Alignment

Matched by role, industry, and tools

Varies by individual

General experience matching

Commitment & Stability

Long-term role continuity

Often juggling multiple clients

Depends on employee retention

Upfront Fees

None

None

15–30% placement fee typical

Replacement Support

No-cost replacement guarantee

You must rehire yourself

Often additional fees apply

Cost Efficiency

Up to 80% lower than U.S. hiring

Variable hourly rates

High salary + agency fees

Global Talent Access

Nearshore & offshore sourcing

Global, unstructured

Primarily local markets

Scalability

Build one role or entire team

Difficult to standardize

Slower hiring cycles

How It Works

Add Transcription Capacity in 2 Weeks

Request A Quote

Define Your Transcription Requirements

Share your file types, formats, language needs, and compliance standards. We scope a dedicated, full-time transcriptionist aligned to your workflows, tools, and turnaround expectations from day one.

Review Vetted Candidates in Days

Within 3 to 5 days, you receive a shortlist of vetted transcriptionists matched by role, industry, and tools. You interview and select the candidate who best fits your workflows and standards.

Go Live with Dedicated Support

We handle compliance, payroll, and onboarding while you manage day-to-day work. Your transcriptionist integrates into your team and begins delivering to your standards within two weeks.

Zero-Risk Way to Hire Transcriptionists

No Upfront Fees

We source, vet, and present candidates before you pay.

Interview First

Meet and approve candidates before they join your team.

Free Replacements

If a hire doesn’t work out, we replace them at no cost.

Payroll & Compliance

We manage international payroll and employment compliance.

Top-rated by Clutch

We’re proud to be named by Clutch as a trusted leader in outsourcing.

Clutch Top BPO Award
Clutch Top Inbound Appointment Setting Company Award
Clutch Award for Top Call Centers

Transcription Outsourcing FAQs

You receive vetted candidates within 3 to 5 days. Most clients complete selection and onboarding within two weeks. Timelines may extend based on role complexity, required tools, and workflow or compliance requirements.
Your transcriptionist is pre-vetted for your tools, including platforms like Rev, Trint, or custom workflows. They integrate directly into your systems, and you maintain full oversight of priorities and output.
You work directly with a transcriptionist who reports to your team. This removes reliance on shared resources and supports consistent output across speaker labeling, timestamps, formatting, and turnaround.
You work with a dedicated transcriptionist aligned to your workflows and standards. If a change is needed, we provide a replacement at no additional cost. A structured handover maintains continuity across transcripts and delivery timelines.
Hiring transcriptionists locally means higher salary and overhead costs for a full-time role. Global hiring offers lower monthly costs, with averages around $800 in the Philippines and $2,500 in LATAM. This can reduce costs by up to 80%.
No. All roles are full-time and dedicated to your business with no shared transcription queues. This ensures consistent handling of audio and video files, stable turnaround times, and alignment with your transcription standards.
Request a Quote
TESTIMONIALS

What Our Clients Are Saying

1840 & Company provided us with more transparency into our sales calls at a time when we really needed it. They provided QA tools, improved our value proposition, and sales coaching which greatly improved our customer interactions and sales process.

Casey H

Manger Of Training, Homelight

Although we had several partners with more tenure, it was 1840 & Company that used their analysis team to open up our opportunities with NPS score, resulting in 50%+ improvements.

Danielle R

VP of Client Services, Pentius

The team completes tasks on time and goes above and beyond. I’ve been pleased with everything so far.

Mike M

Owner, Carve Financial

We selected 1840 based on our needs and their ability to source and onboard offshore talent. We were impressed with their clear and concise communication.

Andrew C

VP Finance, Bluestone Lane

They consistently find people that fit the client’s requirements for each position. Moreover, the resources they provide are usually ready to work right away. They’re like a matchmaker for staff; they provide exactly what we’re looking for.

Undisclosed

CEO, Startup Incubator

The team sourced candidates for us from the Philipines to do data verification for our company and now we work with them to do payroll. They moved quickly and provided quality candidates.

Undisclosed

HR Manager, Tech Company

They achieved KPIs, closed B2B sales, and exceeded our sales expectations with monthly growth. The team shows a willingness to adapt and take over additional LOBs and provided efficient management. Great communication and quick, good results.

Undisclosed

Senior Vendor Manager, Ooma

The team sourced candidates for us from the Philipines to do data verification for our company and now we work with them to do payroll. They moved quickly and provided quality candidates.

Undisclosed

HR Manager, Tech Company

1840 & Company provided us with more transparency into our sales calls at a time when we really needed it. They provided QA tools, improved our value proposition, and sales coaching which greatly improved our customer interactions and sales process.

Casey H

Manger Of Training, Homelight

Although we had several partners with more tenure, it was 1840 & Company that used their analysis team to open up our opportunities with NPS score, resulting in 50%+ improvements.

Danielle R

VP of Client Services, Pentius

The team completes tasks on time and goes above and beyond. I’ve been pleased with everything so far.

Mike M

Owner, Carve Financial

We selected 1840 based on our needs and their ability to source and onboard offshore talent. We were impressed with their clear and concise communication.

Andrew C

VP Finance, Bluestone Lane

They consistently find people that fit the client’s requirements for each position. Moreover, the resources they provide are usually ready to work right away. They’re like a matchmaker for staff; they provide exactly what we’re looking for.

Undisclosed

CEO, Startup Incubator

They achieved KPIs, closed B2B sales, and exceeded our sales expectations with monthly growth. The team shows a willingness to adapt and take over additional LOBs and provided efficient management. Great communication and quick, good results.

Undisclosed

Senior Vendor Manager, Ooma

They achieved KPIs, closed B2B sales, and exceeded our sales expectations with monthly growth. The team shows a willingness to adapt and take over additional LOBs and provided efficient management. Great communication and quick, good results.

Undisclosed

Senior Vendor Manager, Ooma

The team sourced candidates for us from the Philipines to do data verification for our company and now we work with them to do payroll. They moved quickly and provided quality candidates.

Undisclosed

HR Manager, Tech Company

They consistently find people that fit the client’s requirements for each position. Moreover, the resources they provide are usually ready to work right away. They’re like a matchmaker for staff; they provide exactly what we’re looking for.

Undisclosed

CEO, Startup Incubator

We selected 1840 based on our needs and their ability to source and onboard offshore talent. We were impressed with their clear and concise communication.

Andrew C

VP Finance, Bluestone Lane

The team completes tasks on time and goes above and beyond. I’ve been pleased with everything so far.

Mike M

Owner, Carve Financial

Although we had several partners with more tenure, it was 1840 & Company that used their analysis team to open up our opportunities with NPS score, resulting in 50%+ improvements.

Danielle R

VP of Client Services, Pentius

1840 & Company provided us with more transparency into our sales calls at a time when we really needed it. They provided QA tools, improved our value proposition, and sales coaching which greatly improved our customer interactions and sales process.

Casey H

Manger Of Training, Homelight

1840 & Company provided us with more transparency into our sales calls at a time when we really needed it. They provided QA tools, improved our value proposition, and sales coaching which greatly improved our customer interactions and sales process.

Casey H

Manger Of Training, Homelight

Although we had several partners with more tenure, it was 1840 & Company that used their analysis team to open up our opportunities with NPS score, resulting in 50%+ improvements.

Danielle R

VP of Client Services, Pentius

The team completes tasks on time and goes above and beyond. I’ve been pleased with everything so far.

Mike M

Owner, Carve Financial

We selected 1840 based on our needs and their ability to source and onboard offshore talent. We were impressed with their clear and concise communication.

Andrew C

VP Finance, Bluestone Lane

They consistently find people that fit the client’s requirements for each position. Moreover, the resources they provide are usually ready to work right away. They’re like a matchmaker for staff; they provide exactly what we’re looking for.

Undisclosed

CEO, Startup Incubator

The team sourced candidates for us from the Philipines to do data verification for our company and now we work with them to do payroll. They moved quickly and provided quality candidates.

Undisclosed

HR Manager, Tech Company