Hire full-time document processing specialists to own back-office records intake, extraction, and validation.
We source, vet, and place document processing specialists from regions with the best cost-to-skill ratio for extraction, classification, and validation work.
Large volumes of documents are processed consistently across formats and sources. Specialists handle intake from invoices, forms, contracts, and unstructured files across finance, HR, and operations.
Documents are checked for extraction accuracy, formatting issues, and missing fields before entering your ERP, CRM, or DMS. Errors are caught at the source, preventing downstream data quality issues.
Extracted data follows defined formatting standards across all document types and fields. Consistency is maintained regardless of source format, document origin, or processing volume, keeping your records structured and reportable.
Accumulated document backlogs are worked through without sacrificing extraction accuracy. Specialists prioritize high-impact documents such as invoices and compliance records, processing the rest systematically.
Defined workflows govern how each document type is extracted, classified, and validated before entry. Standards are applied consistently across specialists and source formats, reducing errors at scale.
Incoming documents exceed what your team can extract, classify, and validate. Backlogs build across invoices, forms, and contracts from steady growth or spikes, creating delays that impact reporting and downstream operations.
Errors appear when extraction, indexing, and validation lack defined workflows. Output varies by who handled the document. This can lead to inconsistent records that are difficult to reconcile, audit, and use.
Dedicated document specialists work within your systems to extract, classify, and validate documents, improving turnaround across high-volume workflows without adding headcount or slowing internal teams.
Documents under HIPAA, GDPR, or industry regulations require structured workflows, access controls, and audit trails. Inconsistent handling increases exposure, making records harder to track, verify, and defend.
Local hiring often yields generalist support treating document processing as secondary. Global talent provides specialists focused on extraction, classification, and validation.
Hiring locally often means paying a premium for a role that rarely needs to be on-site. Global markets let you secure dedicated document processing coverage at a lower total cost
Processing gaps appear fast when no one owns document intake. A dedicated specialist keeps extraction current, backlogs visible, and validated records ready between business days.
Document accuracy drops when specialist hiring takes too long. Global hiring lets you place a dedicated specialist before extraction gaps affect reporting, compliance, or decisions.
See how much you can save by hiring remote document processing specialists from cost-effective regions.
$3,600/month
Average US Salary
$800/month*
Average Philippine Salary
77%
Potential savings
$1,100/month*
Average LATAM Salary
69%
Potential savings
VS
| Local US Hire | Philippines | LATAM | |
|---|---|---|---|
| Annual Base Salary | $43,200 | $9,600 | $13,200 |
| Payroll Taxes (7.65%-10%) | $4,320 | $0 | $0 |
| Benefits (20%-30%) | $8,640 | $0 | $0 |
| PTO (5%-10%) | $2,160 | $0 | $0 |
| Total Cost | $56,160 | $9,600 (excluding service fees) | $13,200 (excluding service fees) |
| Savings | - | $46,560 | $42,960 |
* Salaries shown are based on publicly available data (Indeed, Glassdoor, etc.), showing average rates by role and location. Offshore rates do not include outsourcing provider fees. Please schedule a consultation to receive detailed information tailored to your needs.
Best For:
Processing Capabilities:
Average Salary:
$850 – $1,000 per month
Best For:
Processing Capabilities:
Document processing specialists based in Colombia handle high-volume document queues within ERP and billing systems, ensuring records are processed, checked, and updated throughout the day. Alignment with U.S. hours reduces delays between submission, review, and posting.
Average Salary:
$700 – $900 per month
Best For:
Processing Capabilities:
Specialists in Mexico process documents in English and Spanish, supporting validation across invoices, contracts, and regional compliance records. This reduces translation gaps and ensures consistency across multi-country document sets.
Average Salary:
$900 – $1,100 per month
Best For:
Processing Capabilities:
Average Salary:
$900 – $1,200 per month
Best For:
Processing Capabilities:
Average Salary:
$500 – $800 per month
Best For:
Document processing tied to U.S. reporting standards, audit requirements, or workflows that require direct coordination with internal teams.
Processing Capabilities:
Average Salary:
$3,400 – $3,600 per month
See how we compare to traditional staffing and freelance options.
 | Freelance Marketplaces | Traditional Staffing Agencies | |
|---|---|---|---|
Engagement Structure | Full-time, dedicated role | Hourly or project-based | Permanent hire or temp placement |
Role Ownership | Client-managed, embedded in your team | Independent contractor | Client-managed after placement |
Vetting & Screening | Multi-stage vetting + English validation | Self-reported profiles | Resume screening + interviews |
Industry & CRM Alignment | Matched by role, industry, and tools | Varies by individual | General experience matching |
Commitment & Stability | Long-term role continuity | Often juggling multiple clients | Depends on employee retention |
Upfront Fees | None | None | 15–30% placement fee typical |
Replacement Support | No-cost replacement guarantee | You must rehire yourself | Often additional fees apply |
Cost Efficiency | Up to 77% lower than U.S. hiring | Variable hourly rates | High salary + agency fees |
Global Talent Access | Nearshore & offshore sourcing | Global, unstructured | Primarily local markets |
Scalability | Build one role or entire team | Difficult to standardize | Slower hiring cycles |
Share your document types such as invoices, compliance records, or HR files, along with volumes, tools, and extraction standards. We define your document processing role based on your workflows and turnaround requirements.
Within 3 to 5 days, you receive document processing specialists matched to your document types and extraction requirements. You select the specialist or team whose validation standards match your workflows.
We handle compliance, payroll, and onboarding while your specialist or team integrates into your systems and workflows. Within 2 weeks, they begin extracting, classifying, and validating documents to your standards.
We source, vet, and present candidates before you pay.
Meet and approve candidates before they join your team.
If a hire doesn’t work out, we replace them at no cost.
We manage international payroll and employment compliance.
Top-rated by Clutch
We’re proud to be named by Clutch as a trusted leader in outsourcing.
What Our Clients Are Saying
Casey H
Manger Of Training, Homelight
Danielle R
VP of Client Services, Pentius
Mike M
Owner, Carve Financial
Andrew C
VP Finance, Bluestone Lane
Undisclosed
CEO, Startup Incubator
Undisclosed
HR Manager, Tech Company
Undisclosed
Senior Vendor Manager, Ooma
Undisclosed
HR Manager, Tech Company
Casey H
Manger Of Training, Homelight
Danielle R
VP of Client Services, Pentius
Mike M
Owner, Carve Financial
Andrew C
VP Finance, Bluestone Lane
Undisclosed
CEO, Startup Incubator
Undisclosed
Senior Vendor Manager, Ooma
Undisclosed
Senior Vendor Manager, Ooma
Undisclosed
HR Manager, Tech Company
Undisclosed
CEO, Startup Incubator
Andrew C
VP Finance, Bluestone Lane
Mike M
Owner, Carve Financial
Danielle R
VP of Client Services, Pentius
Casey H
Manger Of Training, Homelight
Casey H
Manger Of Training, Homelight
Danielle R
VP of Client Services, Pentius
Mike M
Owner, Carve Financial
Andrew C
VP Finance, Bluestone Lane
Undisclosed
CEO, Startup Incubator
Undisclosed
HR Manager, Tech Company
