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Administrative Assistants

Hire an Administrative Assistant to Keep Daily Admin on Track

Hire dedicated administrative assistants to manage schedules, inboxes, documents, and data updates.
  • Expertly vetted in document workflows, scheduling, and data handling
  • Experienced with CRM, task tools, and internal dashboards for admin tasks
  • Matched to your workflows, task volumes, and daily admin requirements
  • Fully managed by your operations lead or department manager
Schedule a Call
Remote admin assistant in the Philippines for hire through 1840 & Company
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Where to Hire Administrative Assistants Globally

Hire administrative assistants from global markets at a lower cost while keeping daily admin work consistent.

Ready for Daily Admin Tasks

Vetted for scheduling, correspondence, documents, and data updates.

Reduce Admin Overhead

Hire a dedicated administrative assistant at a lower cost than a full-time in-house role.

Hired Within Two Weeks

Candidates shortlisted in 3–5 days and handling daily admin tasks within two weeks.

Dedicated to Your Team

Works only for your business with no shared queues or split priorities.

Aligned to Your Tools

Works in your systems and tools from day one and handles admin tasks right away.

Aligned to Your Hours

Assistants work within your business hours to complete admin tasks throughout the day.

ROLE OVERVIEW

What Your Administrative Assistant Handles Every Day

Administrative assistants handle clerical tasks. They keep records, schedules, and documents accurate. They manage calendars, process emails, prepare documents, and maintain records in your systems.

Schedules and Calendars Maintained

Meetings, appointments, and travel are scheduled and recorded. Calendars are updated for each user. Conflicts are flagged based on your rules to maintain accurate availability.

Email and Communication Processing

Emails are reviewed, categorised, and routed to the correct recipients. Routine responses are prepared based on templates or instructions. Communication records are maintained in your systems.

Prepare Documents and Reports

Documents, reports, and spreadsheets are created, formatted, and updated. Files are organised and stored in your systems to maintain accurate and accessible records.

Maintain Records and Data

Data is entered and updated in your systems. Records are kept accurate and current, with changes reflected in real time. This supports reporting and access to reliable information across daily admin work.

Tracking Recurring Admin Tasks

Recurring administrative tasks and follow-ups are tracked and completed on schedule. Outstanding items are flagged, updated, and revisited until completed to maintain accurate task records.

WHEN TO OUTSOURCE

When Ad Hoc Admin Support Is No Longer Enough

Global workforce across 150 countries with finance, tech, sales, and support teams

Most businesses start with admin handled by whoever has capacity. As the business grows, that stops working. Here are the signs it is time to outsource administrative work to an admin assistant.

Admin Volume Has Outpaced Your Team

As task volume grows faster than your team can complete it, schedules slip, inboxes fill up, and documents remain unfinished. This is a capacity gap. An administrative assistant completes assigned tasks each day.

Non-Admin Roles Are Handling Admin Work

Tasks fall behind when scheduling, correspondence, and data updates are handled by non-admin roles. Hiring an administrative assistant keeps this work within a defined role and ensures tasks are handled consistently.

Admin Tasks Lack Clear Visibility

As admin tasks increase, it becomes harder to track what is completed, pending, or missed. An administrative assistant tracks tasks and follow-ups so you can see what has been completed and what still needs to be done.

Inconsistent Handling of Admin Tasks

When the same admin task is completed differently each time, tasks are not completed the same way. Hiring an administrative assistant aligned to your workflows ensures tasks are handled consistently each time.

WHY GLOBAL TALENT

Benefits of Hiring Remote Administrative Assistants Globally

Hiring remote administrative assistants globally gives you reliable daily admin coverage at a lower cost than hiring locally.

Access to Administrative Talent

Local hiring limits access to candidates available for admin work. Global hiring gives you assistants who handle scheduling, email, and document tasks from day one.

Lower Cost for Admin Roles

Hiring locally increases cost for routine administrative work. Global hiring reduces cost while keeping schedules, emails, and document tasks handled each day.

Coverage During Working Hours

Admin tasks need to be handled the same day to keep schedules and communication up to date. Assistants work your hours to ensure schedules stay accurate and tasks do not fall behind.

Faster Hiring for Admin Roles

Delays in hiring leave schedules unmanaged, emails unanswered, and documents incomplete. Global hiring shortens the hiring timelines to ensure tasks are handled without gaps.
Schedule a Call
SALARY BENCHMARKS

Administrative Assistant Cost and Salary Comparison

See how much you can save by hiring remote administrative assistants from cost-effective regions.

$4,300/month

Average US Salary

$1,000/month*

Average Philippine Salary

76%

Potential savings

$1,200/month*

Average LATAM Salary

72%

Potential savings

VS

Offshore Vs Local Administrative Assistant Salaries

Local US Hire Philippines LATAM
Annual Base Salary $51,600 $12,000 $14,400
Payroll Taxes (7.65%-10%) $5,160 $0 $0
Benefits (20%-30%) $10,320 $0 $0
PTO (5%-10%) $2,580 $0 $0
Total Cost $67,080 $12,000 (excluding service fees) $14,400 (excluding service fees)
Savings - $55,080 $52,680

* Salaries shown are based on publicly available data (Indeed, Glassdoor, etc.), showing average rates by role and location. Offshore rates do not include outsourcing provider fees. Please schedule a consultation to receive detailed information tailored to your needs.

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LOCATIONS

Where to Hire an Admin Assistant Globally

Companies hire administrative assistants based on task requirements:
  • Brazil supports Portuguese scheduling and inbox handling across LATAM
  • Colombia handles calendars, emails, and updates during U.S. working hours
  • Mexico manages admin tasks across English and Spanish systems
  • South Africa focuses on document-heavy work and early U.S. day coverage
  • The Philippines handles repeatable admin tasks and overnight updates
Brazil

Best Suited For:

Companies operating in Brazil or Portuguese-speaking markets. Administrative assistants in Brazil are ideal for managing schedules and email communication across North and South America.

Strengths:

Portuguese and English support for LATAM-facing teams. Time zone alignment with the U.S. enables same-day calendar updates, inbox handling, and task execution across shared schedules. Suitable for managing email and scheduling across multiple time zones.

Average Cost:

$800 – $1,100 per month

Best Suited For:

U.S.-based teams requiring administrative execution during business hours. Colombian admin assistants fit well in operations, sales, and finance teams that need daily scheduling and system updates.

Strengths:

Full overlap with U.S. business hours. Administrative assistants handle scheduling, CRM updates, and document management as assigned each day. Tasks are completed in real time during U.S. working hours.

Average Cost:

$800 – $1,000 per month

Best Suited For:

Companies managing Spanish-speaking markets or cross-border operations. Teams requiring bilingual administrative execution tied to daily tasks typically hire administrative assistants in Mexico.

Strengths:

Spanish and English support for bilingual administrative work. Time zone alignment enables real-time calendar updates, inbox handling, and task execution. Works in U.S.-based tools and systems.

Average Cost:

$900 – $1,000 per month

Best Suited For:

Administrative assistants in South Africa provide support for teams needing coverage across EMEA or early U.S. operations. Suitable for document-heavy administrative work and reporting.

Strengths:

English-language administrative execution with overlap across early U.S. hours and full EMEA coverage. Tasks include document preparation, inbox handling, and document formatting as assigned each day.

Average Cost:

$1,000 – $1,400 per month

Best Suited For:

Admin assistants in the Philippines are ideal for supporting teams with repeatable administrative tasks. Suitable for businesses requiring coverage outside U.S. working hours.

Strengths:

Administrative execution for high-volume, repeatable tasks such as calendar updates, email handling, and data entry. Supports overnight or extended-hour coverage with clear task tracking.

Average Cost:

$800 – $1,000 per month

Best Suited For:

Companies requiring U.S.-based administrative execution. USA-based administrative assistants are suitable for regulated environments or roles involving direct interaction with local stakeholders.

Strengths:

Full alignment with U.S. business hours and communication practices used in U.S. businesses. Administrative tasks are completed within local compliance and documentation standards.

Average Cost:

$4,200 – $4,300 per month

MODEL COMPARISON

1840 vs Traditional Administrative Assistant Hiring

See how we compare to traditional staffing and freelance options.

Freelance Marketplaces

Traditional Staffing Agencies

Engagement Structure

Full-time, dedicated role

Hourly or project-based

Permanent hire or temp placement

Role Ownership

Client-managed, embedded in your team

Independent contractor

Client-managed after placement

Vetting & Screening

Multi-stage vetting + English validation

Self-reported profiles

Resume screening + interviews

Industry & CRM Alignment

Matched by role, industry, and tools

Varies by individual

General experience matching

Commitment & Stability

Long-term role continuity

Often juggling multiple clients

Depends on employee retention

Upfront Fees

None

None

15–30% placement fee typical

Replacement Support

No-cost replacement guarantee

You must rehire yourself

Often additional fees apply

Cost Efficiency

Up to 76% lower than U.S. hiring

Variable hourly rates

High salary + agency fees

Global Talent Access

Nearshore & offshore sourcing

Global, unstructured

Primarily local markets

Scalability

Build one role or entire team

Difficult to standardize

Slower hiring cycles

How It Works

Hire an Administrative Assistant in 3 Steps

Request A Quote

Tell Us How Your Admin Function Works

Daily tasks, tools, reporting structure, turnaround times, and communication preferences define the role. We use this to source a dedicated, full-time administrative assistant based on your tasks, tools, and day-to-day admin work.

Interview Pre-Vetted Candidates

Within 3 to 5 business days, you receive a shortlist of administrative assistants vetted by task type, tool familiarity, and working style. You interview and select the assistant based on your tasks, tools, and day-to-day admin work.

Your Assistant Starts Within 2 Weeks

Payroll, compliance, and onboarding are managed on our side. You stay focused on your core work. Your assistant works within your systems and tools and begins completing assigned administrative tasks within two weeks.

Hire a Remote Administrative Assistant With Zero Risk

No Upfront Fees

We source, vet, and present candidates before you pay.

Interview First

Meet and approve candidates before they join your team.

Free Replacements

If a hire doesn’t work out, we replace them at no cost.

Payroll & Compliance

We manage international payroll and employment compliance.

Top-rated by Clutch

We’re proud to be named by Clutch as a trusted leader in outsourcing.

Clutch Top BPO Award
Clutch Top Inbound Appointment Setting Company Award
Clutch Award for Top Call Centers

FAQs About Hiring an Administrative Assistant

Hiring globally can reduce costs by up to 76% compared to U.S.-based administrative assistants. For example, roles in Colombia or the Philippines typically cost significantly less than equivalent U.S. hires. Offshore and nearshore assistants deliver the same standard of work across scheduling, email, and document tasks.
Every placement is full-time and dedicated. One assistant handles your schedules, emails, and documents each day. Unlike administrative services, your resource will not be shared and passed between clients. That is what keeps your admin consistent and aligned to your setup.
Administrative assistants work in tools such as Google Workspace, Microsoft Office, CRMs, and internal dashboards. They operate directly in your systems based on how your admin tasks are handled. You define the setup, and the assistant follows it from day one.
You receive vetted candidates within 3 to 5 business days based on your tasks and tools. Most assistants start within two weeks. Timelines can extend if task scope, tools, or working hours need further alignment, but roles are defined upfront to reduce delays.
Your assistant works when you work. Every placement is matched to your business hours. Schedules are updated, emails are handled, and admin tasks are completed in real time throughout your working day.
We take steps upfront to match the assistant to your tasks, tools, and working hours. If a replacement is needed, we provide one at no additional cost. The new assistant is aligned to your setup to maintain continuity across schedules, emails, and documents.
Request a Quote
TESTIMONIALS

What Our Clients Are Saying

1840 & Company provided us with more transparency into our sales calls at a time when we really needed it. They provided QA tools, improved our value proposition, and sales coaching which greatly improved our customer interactions and sales process.

Casey H

Manger Of Training, Homelight

Although we had several partners with more tenure, it was 1840 & Company that used their analysis team to open up our opportunities with NPS score, resulting in 50%+ improvements.

Danielle R

VP of Client Services, Pentius

The team completes tasks on time and goes above and beyond. I’ve been pleased with everything so far.

Mike M

Owner, Carve Financial

We selected 1840 based on our needs and their ability to source and onboard offshore talent. We were impressed with their clear and concise communication.

Andrew C

VP Finance, Bluestone Lane

They consistently find people that fit the client’s requirements for each position. Moreover, the resources they provide are usually ready to work right away. They’re like a matchmaker for staff; they provide exactly what we’re looking for.

Undisclosed

CEO, Startup Incubator

The team sourced candidates for us from the Philipines to do data verification for our company and now we work with them to do payroll. They moved quickly and provided quality candidates.

Undisclosed

HR Manager, Tech Company

They achieved KPIs, closed B2B sales, and exceeded our sales expectations with monthly growth. The team shows a willingness to adapt and take over additional LOBs and provided efficient management. Great communication and quick, good results.

Undisclosed

Senior Vendor Manager, Ooma

The team sourced candidates for us from the Philipines to do data verification for our company and now we work with them to do payroll. They moved quickly and provided quality candidates.

Undisclosed

HR Manager, Tech Company

1840 & Company provided us with more transparency into our sales calls at a time when we really needed it. They provided QA tools, improved our value proposition, and sales coaching which greatly improved our customer interactions and sales process.

Casey H

Manger Of Training, Homelight

Although we had several partners with more tenure, it was 1840 & Company that used their analysis team to open up our opportunities with NPS score, resulting in 50%+ improvements.

Danielle R

VP of Client Services, Pentius

The team completes tasks on time and goes above and beyond. I’ve been pleased with everything so far.

Mike M

Owner, Carve Financial

We selected 1840 based on our needs and their ability to source and onboard offshore talent. We were impressed with their clear and concise communication.

Andrew C

VP Finance, Bluestone Lane

They consistently find people that fit the client’s requirements for each position. Moreover, the resources they provide are usually ready to work right away. They’re like a matchmaker for staff; they provide exactly what we’re looking for.

Undisclosed

CEO, Startup Incubator

They achieved KPIs, closed B2B sales, and exceeded our sales expectations with monthly growth. The team shows a willingness to adapt and take over additional LOBs and provided efficient management. Great communication and quick, good results.

Undisclosed

Senior Vendor Manager, Ooma

They achieved KPIs, closed B2B sales, and exceeded our sales expectations with monthly growth. The team shows a willingness to adapt and take over additional LOBs and provided efficient management. Great communication and quick, good results.

Undisclosed

Senior Vendor Manager, Ooma

The team sourced candidates for us from the Philipines to do data verification for our company and now we work with them to do payroll. They moved quickly and provided quality candidates.

Undisclosed

HR Manager, Tech Company

They consistently find people that fit the client’s requirements for each position. Moreover, the resources they provide are usually ready to work right away. They’re like a matchmaker for staff; they provide exactly what we’re looking for.

Undisclosed

CEO, Startup Incubator

We selected 1840 based on our needs and their ability to source and onboard offshore talent. We were impressed with their clear and concise communication.

Andrew C

VP Finance, Bluestone Lane

The team completes tasks on time and goes above and beyond. I’ve been pleased with everything so far.

Mike M

Owner, Carve Financial

Although we had several partners with more tenure, it was 1840 & Company that used their analysis team to open up our opportunities with NPS score, resulting in 50%+ improvements.

Danielle R

VP of Client Services, Pentius

1840 & Company provided us with more transparency into our sales calls at a time when we really needed it. They provided QA tools, improved our value proposition, and sales coaching which greatly improved our customer interactions and sales process.

Casey H

Manger Of Training, Homelight

1840 & Company provided us with more transparency into our sales calls at a time when we really needed it. They provided QA tools, improved our value proposition, and sales coaching which greatly improved our customer interactions and sales process.

Casey H

Manger Of Training, Homelight

Although we had several partners with more tenure, it was 1840 & Company that used their analysis team to open up our opportunities with NPS score, resulting in 50%+ improvements.

Danielle R

VP of Client Services, Pentius

The team completes tasks on time and goes above and beyond. I’ve been pleased with everything so far.

Mike M

Owner, Carve Financial

We selected 1840 based on our needs and their ability to source and onboard offshore talent. We were impressed with their clear and concise communication.

Andrew C

VP Finance, Bluestone Lane

They consistently find people that fit the client’s requirements for each position. Moreover, the resources they provide are usually ready to work right away. They’re like a matchmaker for staff; they provide exactly what we’re looking for.

Undisclosed

CEO, Startup Incubator

The team sourced candidates for us from the Philipines to do data verification for our company and now we work with them to do payroll. They moved quickly and provided quality candidates.

Undisclosed

HR Manager, Tech Company